VR racing simulator rental for trade show booths, conferences and parties
Our racing simulator is a real racing seat with a wheel and pedals, a VR headset and a computer that puts your guest on the grid at Daytona, Monza, Circuit of the Americas or any of forty-odd real tracks. A race takes two to five minutes, which is long enough to feel the car move and short enough that the line keeps moving. The car choice is yours; most clients let us pick something fast and recognisable.
Every booking is full service. An event manager travels with the rig, builds it, runs the line, resets the race between drivers and takes it down. The standard package is the seat, wheel and pedals, the headset and computer, and the racing-themed table sign and runner. The premium package adds the fabric backdrop, branded headset decals, a branded leaderboard on its own TV and a branded seat base; at bigger shows we mirror the driver’s view to an LED wall and put a race announcer on a microphone. Each rig needs a 6 by 6 foot space and one standard outlet, no Wi-Fi. It is the most-booked simulator in our virtual reality rental line-up for trade show booths and conferences, and it pairs well with the flight simulator, VR golf and home run derby when you want more than one line.
vr racing simulator at your event
Ready To Race? Take a seat and hold on!
an unforgettable VR Racing experience at your event
Event Benefits:
Creates Friendly Competition
Increases Foot Traffic
Maximizes Lead Generation
Ultimate Immersion
Service Options:
Full VR Setup (Headset, Controllers, Sensors, Computer)
Complete Race Car Inspired Driving Seat
Expert Event Manager To Execute Event (Required)
Backdrop / Floor Decal (Premium Add On)
Logistical Requirements:
Space: Minimum Of 6 By 6 Feet
Power: Standard 3 Prong Outlet
Wifi Requirements: None
VR Racing SIMULATOR Rental PACKAGES
Premium VR Racing Sim (Seen Above)
Standard VR Racing Sim
Includes:
Everything In The Standard VR Racing Sim Package
VR Racing Themed Fabric Backdrop
Branded Headset Decals
Branded Leaderboard With Extra TV (Not Pictured)
Branded Racing Seat Base
Racing Themed Costume For Event Manager
Includes:
Full VR Setup (Headset and Accessories, VR Controllers, VR Ready Computer)
Expert Event Manager To Execute Event (Full Service Events Only)
VR Racing Seat, Wheel, & Pedals
VR Racing Themed Table Top Sign
VR Racing Themed Table Runner
Trade Shows
Trade show booths are all about maximizing foot traffic, increasing leads, and grabbing attention for your brand. We've used our VR Racing Simulator to accomplish all of those goals successfully. You can expect to make an impact with attendees when you choose this VR event activation.
Conferences
No matter who your conference audience is, our racing simulator will help create an event space that keeps people coming back for more. Need to impress your guests? This will do it. Want to create fun conversations and keep people engaged with you and your brand. That's what we're here for!
Other Event Types
What type of event are you planning? Whatever it is, we're confident that we can fit our VR Racing Simulator into your event plan. We're always looking for new ways to utilize VR for different event needs, so don't hesitate to reach out so we can get started!
Where the racing simulator has run
Ferrilli at Ellucian Live 2026, Anaheim, April 2026. Four XL racing seats with custom-branded headsets, gameplay mirrored to an LED wall and a live race announcer, run by four event managers for the length of the show. Ferrilli booked the racing simulators again for EDUCAUSE later in the year.
Velocity XD at the AI+ Expo 2026, Washington, DC, May 2026. Five racing rigs with five event managers for three days, running more than two hundred drivers a day.
StackAdapt, Las Vegas, May 2025. One racing simulator in a trade show booth for two days. StackAdapt: “We used them for a trade show event and the racing simulator was a hit. I’d highly recommend using Equation Events.”
Concord Technologies, Las Vegas, March 2026. One rig in the booth, with the event manager in a branded racing suit. Concord Technologies: “I wanted to express my gratitude for the success of our VR racing in booth last week. The activity was well-received.”
Triumph Financial at a trucking convention, Louisville, March 2025. A racing simulator with the client’s branding on screen and on the headset. Triumph Financial: “Yes, the VR racing was a hit, with attendees of ALL ages! The on-screen and goggles branding looked great.” Also on the list: Cvent in Indianapolis (August 2026), Equitable Holdings in Tampa with two rigs (April 2026) and PerkinElmer in Tucson with two branded rigs, a leaderboard and two 55-inch TVs (January 2024).
WHAT OUR CLIENTS HAVE TO SAY
“It was a great night! People loved the game and RJ and Becca were great to work with! Thanks for all your help setting this up!”
Matthew Kennedy
Events Manager,
Boston, MA
“Everything was great! RJ was amazing and very interactive with the guests... I will definitely keep your contact information and reach out for any future events that maybe looking for a virtual reality experience. Thanks again for everything!”
Katrina Delicato
Event Manager,
Providence, RI
“This was a great experience! Thank you for all your help.”
Karina Falcone
Nutrition Associate Manager,
Tampa, FL
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"As an event planner, I found the entire experience very easy to execute, I didn’t have to worry about a thing, VirtualRealityRental.co made it all so seamless and smooth. The technology and apps you had preloaded were the perfect mix of inspirational and practical, driving home the point of our event. I really hope we get the chance to work together again in the future."
Want To Learn More?
William Griggs
CEO / Founder
After filling out the form above, one of our VR event nerds, I mean experts, will be in touch to help you think through the perfect virtual reality experience for your next event.
Of course, we're also available via email [contact@virtualrealityrental.co].
Sample List Of Available VR Race Tracks
Autodromo Internacional Algarve (Portugal)
Autodromo Nazionale Monza (Italy)
Azure Circuit (France)
Azure Coast (France)
Bannochbrae (Scotland)
Bathurst - Mount Panorama Motor Racing Circuit (Australia)
Brands Hatch (United Kingdom)
Brno (Czech Republic)
Cadwell Park (United Kingdom)
California Highway (USA)
Chesterfield Karting Circuit (United Kingdom)
Circuit de Barcelona-Catalunya (Spain)
Circuit de Spa-Francorchamps (Belgium)
Circuit of the Americas (USA)
Daytona International Speedway (USA)
Dirtfish Rally School (USA)
Donington (United Kingdom)
Dubai Autodrome (United Arab Emirates)
Fuji Speedway (Japan)
Glencairn Karting Circuit (United Kingdom)
Greenwood Karting Circuit (Ireland)
Hockenheimring (Germany)
Imola - Autodromo Internazionale Enzo e Dino Ferrari (Italy)
Indianapolis Motor Speedway (USA)
Knockhill Racing Circuit (Scotland)
Lankebanen - Hell (Norway)
Le Mans - Circuit de la Sarthe (France)
Loheac-Bretagna (France)
Long Beach (USA)
Lydden Hill (UK)
Mazda Raceway Laguna Seca (USA)
Mercedes-Benz Ice Track (Sweden)
Mojave (USA)
Nurburgring (Germany)
Oschersleben Motorsport Arena (Germany)
Oulton Park (United Kingdom)
Red Bull Ring (Austria)
Road America (USA)
Rouen Les Essarts (France)
Ruapuna Park International Raceway (New Zealand)
Sakitto (Japan)
Sampala Circuit (Canada)
Silverstone (United Kingdom)
Snetterton (United Kingdom)
Sonoma Raceway (USA)
Sportsland SUGO (Japan)
VR racing simulator rental: the questions we get asked
How much does it cost to rent a VR racing simulator?
Racing rigs are priced per rig per day, with the event manager, the standard theming and travel included, and the premium branding package on top. The number of rigs matters more than anything else; one rig keeps a booth busy, four or five turn it into the loudest corner of the hall. Send the date, venue and expected crowd through the form and we will quote the whole thing.
How long does set-up take?
Two to three hours per event, including building the seats, calibrating the wheels and headsets and loading the car and track you picked. We do all of it; you just need the space clear and the power live.
How much space does each rig need?
A 6 by 6 foot footprint and one standard 3-prong outlet per rig. No Wi-Fi. Add room for a leaderboard TV or backdrop if you take the premium package, and for a queue, because there will be one.
How long is a race?
Two to five minutes per driver depending on the track and the number of laps. At trade shows we usually run one timed lap so the line moves and the leaderboard stays competitive.
Do guests need to know how to drive a manual?
No. The cars run with paddle shifters or automatic, the pedals are just throttle and brake, and the event manager talks each driver through the first corner. People who have never driven a stick do fine.
Which tracks and cars are available?
The list below is a sample of the circuits, from Daytona and Indianapolis to Spa, Monza, Silverstone and the Nürburgring. Cars range from classics to modern GT and rally cars. If your brand has a tie-in to a particular car or track, tell us and we will build the session around it.
Planning an event? Tell us the date, the city and the headcount and we’ll tell you what fits. See the rental packages or send us the details.
