A note on Canadian events: our warehouse is in Houston, which makes Edmonton a cross-border shipment rather than a drive. We can send equipment-only headset kits. Plan on three to four weeks for the border paperwork before the cases move, plus customs time on arrival. Sending our own crew is harder because of work visas, so if you need staff on the floor, ask early and we will give you a straight yes or no. Multi-day conferences and activations absorb the freight cost; a single evening usually does not.
Virtual reality rental for Edmonton conferences, launches and staff events, shipped from our Houston warehouse.
Edmonton's big shows split between the Edmonton Convention Centre in the river valley and the EXPO Centre at Northlands. That is where a virtual reality rental earns its keep: a headset station draws a line, the line draws a crowd, and the crowd stops at your booth instead of the next one. Tell us the show, the dates and how many people you expect and we will map out what to ship and when.
Edmonton, without the sales pitch
No Edmonton event on our books yet. Here is how the first one would go.
Cases ship from Houston once the border registration clears, which is a three to four week process on our side before anything moves. The kit that travels well is headsets: Meta Quest 3 units your own team runs, after a planning call where we pick the experiences and talk through the room. Simulators and the larger rigs need a freight quote and a frank conversation first.
On the day, an Edmonton station needs what a Houston one needs. Six feet by six feet of floor per headset station. A regular outlet. Wi-Fi is optional for almost everything we send.
The venues we plan around: the Edmonton Convention Centre downtown, the Edmonton EXPO Centre, Rogers Place and the hotels in the ICE District, the University of Alberta, and the offices along Jasper Avenue. In August the Fringe takes over Old Strathcona and Whyte Avenue, which is a good week for a brand activation.
Spredfast Summit
SquareRoot Startup Crawl
“VirtualRealityRental.co went above and beyond every step of the way. Their staff was incredibly helpful with planning this portion of our event and their event execution was flawless. We will definitely partner with them again soon.”
Michael Pazienza
CEO of Mashbox
What Edmonton Event Attendees Had To Say
"This was my first business trip to Edmonton to attend a conference and I will remember it all my life. I had never ever enjoyed myself so much at a company event and it was all because of the VR booth. It drove not just me, but everyone crazy."
- Kourtni King (Strathcona)
"The business event I attended yesterday at Edmonton was so different from ordinary. Attendees came looking serious and after experiencing VR, we were all sharing views and ideas like a bunch of college goers."
- Sherri Jordan (Glenora)
"If you want your events to be productive, let the attendees enjoy. We did just that by include VR booth in our event and the results are amazing. Everyone’s talking about our brand."
- Carly Wujcik (Horse Hill)
"They offered VR entertainment at the Edmonton conference and the after effect is unbelievable. Facebook and Twitter is buzzing with news from the event."
- Dan Everhart (Horse Hill)
"Would you believe that I was galloping in a flying horse and swimming with the mermaids in a corporate event in Edmonton? VR made me live and do the impossible like it was real."
- Kurt Feringa (Kaskitayo)
"Business events used to be boring, not anymore. Times are changing and VR entertainment has written new rules of the game. I’m loving this change."
- Kristofor Koorndyk (Riverbend)
Why planners book us, Edmonton edition
We plan events, not just rentals
The company started on the event side. We know how a conference floor moves, so we will tell you where a station should go, how many headsets a crowd of 400 needs for an afternoon, and which experiences hold up when the fiftieth person puts the headset on.
Who sets it up
At US events that is our own technicians, hired through a strict vetting and training process. We hire less than 1% of applicants. That's something even Harvard and Stanford can't say. In Edmonton it will usually be your people, with ours on the planning call and reachable by phone.
What we promise
Honest timelines, quick quotes and gear that works out of the case. If the border schedule cannot meet your date we say so before you build a plan around us. We've earned the trust of some of the biggest companies in the world, and a first Edmonton client would get the same attention.
POPULAR VIRTUAL REALITY EXPERIENCES TO RENT
Popular VR Experiences In Edmonton
Popular VR Experiences Nationwide
Need something that is not pictured? There are 1,500+ virtual reality experiences in the library, so tell us what you have in mind.
Resources
How renting works from the first message onward. Worth reading before you ask for an Edmonton quote, because the border adds a step.
Our party page. For Edmonton, a party booking makes more sense when it is part of a longer company event than on its own.
Team formats from head-to-head racing to co-op puzzles, and which ones still work when your own staff run the station.
Virtual Reality For Corporate Events
Conference and trade show packages. If you exhibit at the EXPO Centre or the Convention Centre, start here.
CONTACT US FOR PRICING DETAILS OR TO MAKE A RESERVATION IN Edmonton, AB
CONTACT US FOR PRICING DETAILS OR TO MAKE A RESERVATION IN Edmonton, AB
William Griggs
CEO / Founder
After filling out the form above, one of our VR event nerds, I mean experts, will be in touch to help you think through the perfect virtual reality experience for your next event.
Of course, we're also available via email [contact@virtualrealityrental.co].
Virtual Reality Rental Near Me
The Edmonton metro stretches from St. Albert and Sherwood Park down to Leduc and the airport at Nisku, and we ship to all of it. Downtown and the ICE District get most of the conference traffic; Old Strathcona and Whyte Avenue get the festivals; the offices and research parks around the University of Alberta get the staff events. Headset options are on our VR headset rental page, trade show packages on VR booth rentals for trade shows, and the cities where we send a crew in person are on the locations page.
Questions To Ask Regarding VR At Your Event
Could a sponsor brand the headset station and cover the cost?
Game, puzzle or video: which one suits the people coming?
Where does the station go so the queue is visible but not in the way?
What is the event trying to achieve, and how does a headset help with that?
If 500 people show up, how do we keep the line moving?
What happens in the headset, minute by minute, for a first-time user?
Tip of the Week
Rotate the content. Two to four different experiences on one station give guests a reason to queue twice, which matters at a multi-day show.
Customer Service Hours
Sunday 7am - 10pm CST
Monday 7am - 10pm CST
Tuesday 7am - 10pm CST
Wednesday 7am - 10pm CST
Thursday 7am - 10pm CST
Friday 7am - 10pm CST
Saturday 7am - 10pm CST
Cities We Serve Near Edmonton, AB
St. Albert
Sherwood Park
Leduc
Spruce Grove
Fort Saskatchewan
Stony Plain
Beaumont
Nisku
Devon
Morinville
Neighborhoods We Serve In Edmonton, AB
Strathcona
Oliver
Glenora
Downtown
Westmount
Garneau
Strathearn
Highlands
Ritchie
Crestwood
Horse Hill
Hermitage
Heritage Valley
Kaskitayo
Riverbend
Lewis Farms
Windermere
Most everywhere else…
Ready to get started? We want to hear From you.
Don't See What You're Looking For?
Send us an email at contact@virtualrealityrental.co. We are happy to help!
- The VirtualRealityRental.co Team
