A note on Canadian events: we ship from Houston, so a Winnipeg booking crosses a border. Today that means equipment-only kits. Allow three to four weeks for the border registration and a few more days for customs. A staffed crew is harder because of work visas; ask, and we will tell you straight whether it can be done for your date. Conferences and multi-day activations carry the shipping cost far better than a one-night party.
Virtual reality rental shipped to Winnipeg, MB. Same headsets, same planning help, a longer runway.
A conference at the RBC Convention Centre, a product launch at The Forks, a staff day at an office in Fort Garry: these are the Winnipeg events a virtual reality rental suits. One headset station keeps a line moving for hours. The kit arrives in flight cases that fit a ballroom or a boardroom. Send us the date and the headcount and you will get an honest answer, including whether the shipping makes sense for your budget.
How a Winnipeg VR rental actually runs
We have not run an event in Winnipeg yet. We would rather say so than invent one, so here is the honest version of how the job works.
The gear leaves our Houston warehouse in cases. Across the border the practical option is a headset kit, Meta Quest 3 units you set up yourselves, with our team on the planning call beforehand. The flight, racing and golf simulators are a different conversation because of their size; ask and we will tell you whether the trip is worth it.
Timing is the real difference from a US city. Border paperwork adds three to four weeks at the front of the schedule, so book at least a month out, two if you can. Once the cases land, the setup is the same as anywhere: a 6 by 6 foot space per station, one standard outlet, and no Wi-Fi for most experiences.
Where we expect to work in Winnipeg: the RBC Convention Centre downtown, the hotels along Portage Avenue, the Canada Life Centre district on game nights, the University of Manitoba campus, and the brand events that gather in the Exchange District. Winter does not stop a shipment, though it can slow the truck in from the airport.
FEATURED experiences
Industry-leading companies are using VR to promote their products and enhance their event experience. Will you?
Spredfast Summit
SquareRoot Startup Crawl
“VirtualRealityRental.co went above and beyond every step of the way. Their staff was incredibly helpful with planning this portion of our event and their event execution was flawless. We will definitely partner with them again soon.”
Michael Pazienza
CEO of Mashbox
What Winnipeg Event Attendees Had To Say
"The event at theWinnipeg business center turned out to be the best we have attended in the last few years. VR booth instead of the same old stuff was like a breath of fresh air."
- Jenna Senat (Beaumont)
"A small change like including VR to engage attendees can bring about such huge difference in an event. Saw this change take place right infront of my eye at the conference today."
- Maria Parnitke (Eaglemere)
"As I took the hot seat and put on the Oculus Rift over my eyes, it suddenly sprang open a whole new world waiting to be explored. Thoroughly enjoyed it."
- Rebekah Prout (Fairfield Park)
"VR has the power to change the definition of business events. I can see attendees really liking this change and looking forward to such events."
- Javier Valle (Glendale)
"Today’s corporate event in Winnipeg was really special as it gave my first ever VR experience. I will remember and cherish those mind blowing moments forever."
- Kyle Liedtke (Chevrier)
"The world of Virtual Reality is truly breathtaking. Tried it at a corporate event today and my senses felt truly intoxicated with the beauty of this technology."
- James Pennington (Maginot)
What you get with a Winnipeg booking
Event people first
We came to VR from the events side, not the other way around. That shows in the planning: which experiences fit a conference crowd, where to put the station so the line does not block a doorway, how many turns an hour a single headset handles. You get that thinking on the planning call whether or not a crew travels.
Vetted technicians, when they can travel
For US events our on-site technicians go through a strict vetting and training process. We hire less than 1% of applicants. That's something even Harvard and Stanford can't say. For Winnipeg the staffed option depends on visas, so most bookings run as a kit with our team reachable by phone.
Straight answers
We say what we will do and then do it. Quotes come back quickly, and if a date cannot work across the border we tell you before you plan around it. We've earned the trust of some of the biggest companies in the world and would like to earn yours.
POPULAR VIRTUAL REALITY EXPERIENCES TO RENT
Popular VR Experiences In Winnipeg
Popular VR Experiences Nationwide
Looking for a specific game or experience? Ask. The library runs to 1,500+ virtual reality experiences.
Resources
The step-by-step page: what to send us, what we send back, and how a booking moves from first email to the cases arriving in Winnipeg.
Birthdays, mitzvahs and private parties. Read this one with the Canadian note in mind, since a single evening rarely justifies the shipping.
The experiences that work when a whole department takes turns, and how to score them so the quiet people win sometimes too.
Virtual Reality For Corporate Events
Packages for conferences and brand activations, with notes on how many stations a given crowd needs. The best fit for a Winnipeg convention week.
CONTACT US FOR PRICING DETAILS OR TO MAKE A RESERVATION IN Winnipeg, MB
CONTACT US FOR PRICING DETAILS OR TO MAKE A RESERVATION IN Winnipeg, MB
William Griggs
CEO / Founder
After filling out the form above, one of our VR event nerds, I mean experts, will be in touch to help you think through the perfect virtual reality experience for your next event.
Of course, we're also available via email [contact@virtualrealityrental.co].
Virtual Reality Rental Near Me
Winnipeg sits where the Red and Assiniboine rivers meet, and most of the city's event space sits within a few kilometres of that point: The Forks, the Exchange District, Portage and Main and the hotels around the convention centre. We ship anywhere in the metro, St. Boniface to St. James, and to the towns listed below. For the headset options see our VR headset rental page; for trade show packages, VR booth rentals for trade shows; and for every US city we staff in person, the locations page.
Questions To Ask Regarding VR At Your Event
Can a sponsor's branding go on the station, so someone else pays for it?
Which experience fits this crowd: a game, a puzzle or a 360 video?
Where in the room should the station sit so the line helps the event instead of blocking it?
How does VR connect to what the organization wants from this event?
For a large crowd, how many stations keep the wait short?
What will a guest actually do in the headset, and for how long?
Tip of the Week
Pick two to four experiences rather than one. Guests come back for a second turn when there is something new to try, and the line stays interesting to watch.
Customer Service Hours
Sunday 7am - 10pm CST
Monday 7am - 10pm CST
Tuesday 7am - 10pm CST
Wednesday 7am - 10pm CST
Thursday 7am - 10pm CST
Friday 7am - 10pm CST
Saturday 7am - 10pm CST
Cities We Serve Near Winnipeg, MB
Morris
Carman
Selkirk
Gimli
Stonewall
Altona
Winkler
Pinawa
Morden
Carberry
Neighborhoods We Serve In Winnipeg, MB
Beaumont
Betsworth
Birchwood
Eaglemere
Earl Grey
Brooklands
Bruce Park
Fairfield Park
Buchanan
Chalmers
Glendale
Holden
Jameswood
Chevrier
China Town
Kensington
Kern Park
Maginot
Marlton
Most everywhere else…
Ready to get started? We want to hear From you.
Don't See What You're Looking For?
Send us an email at contact@virtualrealityrental.co. We are happy to help!
- The VirtualRealityRental.co Team
