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Virtual Reality At B2B Events


Virtual Reality At B2B Events

Virtual Reality Rental Customers

Want to bring vr to your b2b event?


We've got you covered! As you plan your B2B event, it's important to consider what type of experience is going to impress your guests, draw attention to your event, create a high level of engagement, and enable you to start a conversation. We can help with all of those goals and more. We're excited to help you create the perfect experience for you and your guests. This page is designed to help you start thinking about how you would like to incorporate VR into your event by giving you a better idea of what we do. This includes a breakdown of how VR can be used to achieve different event goals, pictures of VR events, videos of VR experiences, and more. 


Why should you bring VR to your B2b event?


What impact do you want to have on guests at your upcoming event? The answer to that question is the answer to why you should bring VR to your next event. Whatever you need, we can make it happen. Our confidence in our ability to create your perfect VR event comes from our expert VR event team, professional event execution staff, unmatched VR library, years of event experience, top quality equipment, and dedication to providing the absolute best service possible. 

Specifically, benefits of bringing VR to your next B2B event include (but are not limited to:) Creating FOMO (fear of missing out) in order to help you bring in as many of your desired guests as possible, establishing a VIP experience to impress your important event guests, offering a fun, unique experience that helps you get conversations flowing at your event, promoting your company as an innovative, and delivering an overall experience that your guest will love.

Of course, these are just a few benefits of bringing VR to your next event, and we're always looking for new ways to help our partners create amazing experiences. Don't hesitate to reach out and we'll get started!


Ready To Get Started?


Need immediate help? No problem. We're ready and waiting to help you get started and begin talking through what our virtual reality event partnership would look like. Click the button below and we'll be in touch ASAP.

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Benefits of VR At Your Event



Benefits of VR At Your Event




Is virtual reality right for my event?


Whether your attendees are at a trade show, conference, networking event, party, or even a large industry event, we can build the perfect VR experience to match your needs. We will tailor your virtual reality experience to exactly the goal or goals you're hoping to see accomplished. Depending on the event, you might want to generate leads, drive foot traffic, draw attention to your brand, build good will, or you may just want your guests to have a really fun time, and we’re here to help you make it happen. If you're looking to create a one-of-a-kind experience for your guests, then now is the perfect time to rent VR. 



Competition for attention can be high at conferences. In order to attract the VIP's to you area, we can help you create a VR lounge that will truly set you apart. However, we can also focus on a booth space that drives the maximum amount of traffic to your event space. We're all about finding what works for you.


Partner Events

At our next partner event, let us help you build connections using virtual reality. We'll help you build good will with your partners while you differentiate yourself as innovative, fun, and unique. By focusing on adding value to your next event, we guarantee to leave you and your guests happy.

Trade Shows

Trade shows are all about drawing as much attention as possible to an event space while offering an activation that engages guests. We want to ensure that you get the highest attendance possible with a VR activation that is fun, engaging, unique and completely unforgettable. We have the tools, so let's get started! 


Product launch

VR isn't just great for drawing a crowd. We have the ability to customize in-game experiences that allow guest to actually interact with branded designs inside their virtual environment. If you're planning an event around anew product, we can help you incorporate that product into your guests' actual VR experience.


If you're ready to take your networking event to the next level, then we're here to help. Whether you're planning a meeting, party, happy hour, lunch, or more, we can help you create a VR experience that draws a crowd and gets people talking. No one will want to miss your next event!


Community Events

We love helping bring virtual reality to community events. No matter what community you're in or what purpose your event is trying to achieve, we can help you create an experience that everyone will enjoy and that will keep the event hosts happy. Just let us know what you're thinking!


Featured event types:



Click the button below to get all of the information you need to bring virtual reality to any conference. 

Trade Shows

We can help take your trade show booth to the next level. Find out how to incorporate VR in your event plan.


There is no other event activation that can match VR's ability to create a fun, engaging party.

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"As an event planner, I found the entire experience very easy to execute, I didn’t have to worry about a thing, made it all so seamless and smooth.  The technology and apps you had preloaded were the perfect mix of inspirational and practical, driving home the point of our event.  I really hope we get the chance to work together again in the future."

Melissa Carpenter Project Manager - Client Events CapitalOne Dallas, TX

Melissa Carpenter
Project Manager - Client Events
Dallas, TX


B2B VR at your event

B2B VR at your event

Bringing VR To Your Event 

We've already covered a few reasons why bringing VR to your B2B event can be a great idea. We know that you want to build the best possible event experience for your guests and we're excited to help you make it happen. That's why we work with you to to know every aspect of your event including your physical event space, the reactions you want from your guests, the level of guest throughput you're looking for, the correct VR equipment for your needs, and more. 

To help you start thinking through how different VR choices create different experiences for your guests, we've included some great resources below. That includes some of our favorite VR experiences, real-world examples of VR event spaces, individual benefits of VR, a mock-up of your event space, and even some feedback from our customers. Let's get started!



Benefits Of Bringing VR to Your B2B event:

  • Position Yourself As Fun, Unique, And Innovative

  • Increase your RSVP / Respond Rate

  • Maximize Event Attendance While Adding Value

  • Create A VIP Event For Top Partners, Clients, And Prospects

  • Convert Fear Of Commitment Into Fear Of Missing out

Every VR Rental Comes With:

  • Top-Of-The-Line Virtual Reality Headset

  • VR Capable Computer, Sensors, And Motion-Tracking Controllers

  • Up To 3 Hours of Pre-Event Strategy Calls

  • Access To Huge VR Library

  • Optional: Custom VR Event Branding



Check out a few of our favorites!


For a more in-depth look at some of our top VR experiences, we've put together a few examples of how our most popular games impact your event. This includes: a mockup of your event space, videos showing VR gameplay, benefits specific to each experience, a full breakdown of the rental, and even customer reviews who also brought VR to their conference. If you want to get to know which of our VR options is best suited for your event needs, this is a great place to start.

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Popular Virtual Reality Experiences


Popular Virtual Reality Videos



Your VR B2B Event Space


Every VR setup is different, and we have some great examples to inspire your next virtual reality event. We can fit our VR technology to fit any event theme, help you achieve any event goals, and impress all of your attendees. We're always excited to learn new ways to fit our tech to different event needs, and we're excited to see what you have in mind!

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Our team was looking for something unique to attract attendance to our RSA trade show party. The virtual reality theme tied in perfectly with our cyber zombie party. The team at made my job easy! From explaining their pricing, how they work with clients, to the onsite set-up and the game…. they were a pleasure to work with and well worth the value of the experience. Fun party!
Hope to do it again!
Tracy Schriver Sr. Marketing Manager A10 Networks, San Francisco, CA

Tracy Schriver
Sr. Marketing Manager
A10 Networks,
San Francisco, CA


About us

About us

About is most trusted provider of virtual technology for corporate events. Whether you need VR for a exhibit, party, trade show, conference, meeting, or any other function, we understand how to use our VR technology to fit any event type. Our combination or cutting-edge VR equipment and unmatched event experience allow us to help build the perfect event plan for you; resulting in fun, engaging, and unforgettable experiences for your guests.

There are a few reasons why we are able to promise a seamless planning process for you, and a high quality experience for your guests, and the first is our staff. Our team of experts has been working in the field of virtual reality for over 20 years, and all of our on-site technicians are fully trained in how to setup and maintain our VR equipment as well as how to professionally deliver your guests a great experience. We love events as much as we love virtual reality, and we're excited about working with you!


Our Team


What Makes Us Different?


Anyone can tell you that virtual reality is a cool, new event technology, but few can actually tell you exactly how it can help you reach your specific event goals. We don’t want you to try VR just because it’s fun; we want you try it because we know it’s a profitable, engaging event activation. At, we take a comprehensive look at what you are trying to achieve, and we make sure that our technology is used to deliver exactly what you’re looking for.

We also set ourselves apart by providing the absolute best service possible both before and during your event. We take care of everything including: building your perfect event plan, setting up and running all VR equipment during the event, professionally interacting with your guests while promoting your brand, and full breakdown after the event has ended. We want to your best VR partner in technology, event strategy, and event execution.



  • Fun and respectful staff

  • High hiring bar

  • Extensive training program



  • On-time setup and breakdown

  • Fast responses to your calls and emails

  • Above and beyond attitude


Cutting Edge

  • Years of experience programming, experimenting, and showcasing virtual reality (VR)

  • Years of experience planning, hosting, and supporting events

We loved working with on our VR experience during our annual conference. The guests loved having such a fun and rewarding engagement; and we appreciated the professionalism and flexibility of VRR’s team.
Grace Gittinger Sr. Events Manager Spredfast

Grace Gittinger
Sr. Events Manager




  • What’s the difference between room scale VR and 360 VR?
    Room Scale VR

    Our room Scale VR offers a much more immersive VR experience than its counterpart 360 VR. In room scale VR, guests have the ability to move around in an 8-foot by 8-foot space while interacting with virtual objects. Whether you want to become a space pirate, visit a virtual carnival, or test your skills as a professional quarterback, our catalog of over 3,000 room scale experiences allow us find the perfect fit for you and your guests.

    360 VR

    The 360 VR experience offers your guests a relaxed, seated virtual reality experience. While wearing a virtual reality headset, attendees experience real-world video of actual locations from around the world, whether a trip to the bottom of the ocean or climbing Mount Everest. In addition to our real world experiences, we offer access to 360 games and puzzles.

  • How much space is required for each VR rig rental?
    Room Scale VR:

    • Ideal: 8 feet by 8 feet (flat) area with a 7+-foot-tall ceiling
    • Absolute Minimum: 5 feet x 6.5 feet
    • Included In Space: TV, TV stand, headset, and computer

    360 VR:

    • Ideal: 5 feet by 5 feet (flat) area
    • Included In Space: 48-Inch round tall boy table and tall boy table chairs

  • How much power is required for each VR rig rental?

    One standard electrical outlet — 110V, 10 amps, 3-prong power outlet.

  • Can the VR rental technology be used at an outdoor event?

    Yes, we can accommodate some outdoor events as long as the following criteria are met:

    • Tent provided (regardless if inclement weather is expected or not)
    • Flat area established
    • Power provided

  • Is Wi-Fi required for VR rentals?

    No, the majority of virtual reality experiences do not require Wi-Fi. If you select one that does, we will let you know

  • Are you local?

    We’re headquartered in Austin, TX, but our team members are stationed throughout the United States and Canada ready to execute your event.

  • Can we rent a VR and have you just ship us the equipment?

    360 VR

    While most folks looking to have a 360 VR experience at their event contract with us to provide them with on-site technicians, staffing is optional for 360 VR event experiences. If you decide to host the 360 VR experience internally, we will provide your team with a PDF that walks you through how to prepare and use said devices., as well as technical support via phone and email.

    Room Scale VR works hard to provide the best experience for your event attendees. With that in mind, we feel it is paramount that we provide a seamless process from beginning to end. This starts with the pre-event strategy and continues through to the equipment rental process, implementation, and breakdown. For this reason, we don’t ship the equipment to an event organizer.

    Our professional staff is also an integral part of the VR experience. The hardware involved require technicians that understand the technology and know how to fix things if something goes wrong. The last thing we want to do is ship a bunch of equipment for your event and then have things go wrong when a problem occurs and no one knows how to fix it. We work with you from beginning to end to make sure that the event goals and themes are met and exceeded, and we then deliver the ultimate VR experience to you and your attendees. focuses on providing a premium service to give your event attendees an amazing experience. We want you to feel 100% confident in our professional staff so you know you can rely on us.

Every planner wants to ensure that their attendees have the best experience possible. It’s obvious that feels the same way. We added VR to our event at the very last minute and the staff at made it happen. The preplanning was easy and the onsite staff was professional and ensured that our attendees had a great time. I welcome the opportunity to work with them again.
Susan Mancarella Senior Meeting Planner LIMRA Hartford, CT

Susan Mancarella
Senior Meeting Planner
Hartford, CT

The team taught me so much about VR during the pre-event strategy phase of our engagement. They left me properly equipped to educate my client and ensure that we were all on the same page. Charlie did a great job executing the VR activation and my client loved the positive feedback they received from their attendees. I can’t wait to work with them again soon!
Richard Green President Corporate Talent Discoveries Atlanta, GA

Richard Green
Corporate Talent Discoveries
Atlanta, GA




Contact Us Now To Bring Virtual Reality To your Next Party! 


Fill out the form and we will be in touch shortly.


William Griggs

CEO / Founder

After filling out the form above, one of our VR event nerds, I mean experts, will be in touch to help you think through the perfect virtual reality experience for your next event.

Of course, we're also available via phone [(800) 216-0254] and email [].