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Virtual Reality Party Rental


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Virtual Reality Party Rental


Why is virtual reality great for parties?

If you have an upcoming party, incorporating virtual reality (VR) technology is a great way to create an amazing guest experience. As the most engaging event entertainment on the market, virtual reality has the power to take your guests to a completely new virtual world while showing them that you are a fun, tech-forward company that knows how to have a good time. Most importantly, VR is fun, and by bringing our virtual reality technology to your party, you are ensuring that your attendees are going to have a good time and that they will never forget your next party.

 

What are the Benefits of Bringing VR To My Next Party?

We’ve worked with top companies to bring VR technology to events, and in each case we’ve focused on helping them reach their specific event goals. There is no one-size-fits-all approach. Having said that, we have seen a number of benefits that have translated between events.

Many companies who use VR for their parties experience increases in attendance, brand awareness, and revenue/sales. This is because the presence of VR at your party gives you an unbeatable combination of: 1. FOMO; no one wants to miss out on a virtual reality experience, especially when their friends, family, and/or coworkers are going to be talking about it even after the event ends, 2. Social sharing; VR brings people together and allows them to experience something completely unique. Brands have come to expect VR to incentivize people to share their experience on social media. 3. Revenue/sales; This one is easy. When you bring VR at your event, people perceive a higher value for your event, immediately increasing the expectations for the type of experience your event is going to be.  

While these are some of the most common benefits, we have heard back from our clients with many different positive effects of bring VR technology to their events. Our goal is to make you and your guests happy and our extensive experience planning corporate parties helps us make sure we’re delivering the benefits that are most important to you.

 

Types of Party We can Help With

At VirtualRealityRental.co, we have experience creating VR experiences for a wide range of events, and we can accommodate a wide range of party types. Whether you are showing your festive side at your next holiday party, creating connections at a networking event, or entertaining your VIP partners, we can help you create the perfect party experience.

Here are some of the types of parties we’ve brought VR to already. If you don’t see your next party type here, don’t worry, one of the powerful aspects of VR is it’s flexibility, and we’re ready to fit our technology to your specific event needs.

 

Networking Event/ Happy Hour

Want to get people talking? Turning your guests into space pirates, letting them climb Mt. Everest, or having them walk on the edge of a skyscraper should do the trick! The best way to loosen up an audience is to share a VR experience that gets people talking immediately.

Employee Engagement/Holiday Party

The holidays are a great time to bring your team together and virtual reality can help make sure everyone has a great time. Whether you’re ringing in the new year, or just want to bring your employees together for a fun experience, VR is the way to go.

Conference Kick Off/ Wrap Up

Is your conference about to start? Get the energy levels up from day one with an exciting virtual reality experience. If your conference is ending, VR is still a great choice! Your attendees aren’t likely to forget the time they got to explore the ocean depths before heading home.

Product Launch

Launching a new product is always an exciting time. We can help you celebrate in style with a VR experience customized to your specific needs. No matter what new offering you have for your customers, we have the perfect virtual reality experience for you!

 

VIP Experience/VIP Lounge

Show your VIP guests that you are a cutting-edge, engaging company by bringing the absolute best in VR technology to your next event. Our professional staff has extensive experience in corporate events and understand how to make sure your guests are having a great time.

Customer Appreciation Event

We know your customers are important to you. Let us help you show them that you appreciate their support by delivering a virtual reality experience that they will never forget. VR is a great way to allow your customers to interact with your brand!

 
 
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As an event planner, I found the entire experience very easy to execute, I didn’t have to worry about a thing, VirtualRealityRental.co made it all so seamless and smooth. The technology and apps you had preloaded were the perfect mix of inspirational and practical, driving home the point of our event. I really hope we get the chance to work together again in the future.
Melissa Carpenter Project Manager - Client Events CapitalOne Dallas, TX

Melissa Carpenter
Project Manager - Client Events
CapitalOne
Dallas, TX

 

Popular party Themes

At VirtualRealityRental.co, we have a huge library of VR experiences to choose from. No matter what your party theme is, we can build the right experience for you. With so many experiences to choose from, we can get very creative in figuring out what works best for your guests. We can develop an experience that has your guests feeling relaxed and awe-inspired, or we can really drive the energy with some heart-racing experiences. It’s completely up to you!

Below you can see some of the most popular event themes we’ve worked with alongside some of our, and our clients, favorite VR party experiences:

Nature/Adventure:

Get out and explore! Or more exactly, Stay in and explore! Virtual reality has the ability to take you anywhere in the world from the depths of the ocean all the way to the peak of Mt. Everest. If you want your guests to travel to the most exciting places in the world through VR, we have some great options for you. In the Mt. Everest VR experience your attendees will feel what it’s like to be a climber on the the highest peaks in the world.

 

Sports:

Are you hosting a party full of sports fans? With our VR technology you can give your guests the ability to experience what it’s really like to be a top-level professional athlete. Sports experiences are great for fostering a fun sense of competition at your next event. Who’s really the best quarterback? Who could play in the NBA? Now you can find out!

 

Zombie/Survival

We’ve all wondered, when the zombie apocalypse comes, how long can you last? Some of the most exciting, hair-raising experiences in virtual reality have been designed specifically to answer that question. We promise your guests will never forget their first time taking out a zombie horde in VR!

 

Space/ Fantasy

One of the most awe-inspiring aspects of virtual reality is its ability to take you to somewhere that’s only limited by imagination. It only makes sense that the most innovative event entertainment technology would allow you to travel through space and into the future. Whether you want your guests to discover new worlds or imagine our own future, VR can make it happen.

 

Flying/Aerial

One of the most unique experiences in virtual reality, when you fly in VR, it’s an experience you don’t forget. Whether your guests are piloting a supersonic jet or experiencing their new virtual environment with their own power of flight, they are going to be having a great time.

 

Racing

Do you want to go fast? We can make that happen. Sit inside high-end sports cars and find out what it’s like to push the pedal to the metal. Our racing experiences have been a favorite of guests at corporate events and we expect that to continue. We have a large amount of racing experiences ready to go!

 

Star Wars

Your guests want to test their lightsaber skills. They want to feel what it’s like to pilot an X-wing. Let’s make it happen! Star Wars VR experiences are the perfect addition to any Star Wars themed party and we can promise your guests will have a great time stepping into character. Be careful though, we’re not responsible for how your attendees decide to use the force.

 

Mini-Game/Carnival:

Mini-Games are great for parties where you want guests to have a really fun time while making sure as many people as possible get to participate in the VR experience. Let your guests challenge for the high score in anything from a classic game of ring toss to our VR Fruit Ninja challenge!

Western

Give your guests the freedom of the open range, a six-shooter, and the best cowboy hat money can buy. Whether you party is full of outlaws or lawmen, your guests are going to love the virtual reality wild west experience. If you want your attendees to have an exciting experience in some amazing landscapes, this could be a perfect fit for you!

 
 
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Types of Virtual Reality


Types of Virtual Reality


What types of VR do we offer?

Now that you’ve seen some of our favorite, and most popular, VR themes and experiences, the next step in preparing for your event is deciding what type of virtual reality technology best fits your party. We offer two types of VR: Room Scale VR and 360 VR. While both of these options offer a really fun VR experience, there are key differences between the two. While Room Scale offers the most immersive experience on the market, 360 VR is a great option for a more relaxed virtual experience that allows your attendees to sit back and take it all in. Virtual reality can be anything you want it to be, and finding out which technology is right for you will help us start to plan your perfect guest experience. The following sections will tell you everything you need to know about both types of VR we offer, and help you decide which type is right for your party.

 

What is room scale vr?

Room Scale VR is the most cutting-edge virtual reality technology available on the market today, and also the most immersive. In Room Scale VR, you are able to interact with objects in your virtual environment, so if you see something in front of you, don’t just watch! Pick it up! This type of virtual reality is the absolute best for giving your guests the feeling that they are in a different world entirely. Plus, your guests will able to move around in their virtual environment, so they will need some space to explore. Most experiences call for an 8-foot by 8-foot area, though there are a few that allow for a smaller 6-foot by 6-foot space.

Room Scale VR incorporates the most advanced VR technology and is easily the most innovative event activation available today. Your guests will use special motion-tracked controllers in order to control objects in their VR experience. While only one person can use the VR equipment at a time, you don’t have to worry about leaving any of your other guests waiting for long. We can manage the experience to allow for a quick turnaround, giving everyone an opportunity to play. We can also easily output a video of the guest VR experience to a TV or LED wall. This lets your other guests engage with the experience even when they aren't actually in it, and it also helps attract onlookers who will definitely want to take part.

Room Scale VR at Events:

What Room Scale VR Looks Like:

 

Room Scale VR Experiences

 

what is 360 VR?

For parties where your attendees will be seated, or where you need to get a giant VR experience using a small space, 360 VR is a great option. Some of our favorite 360 videos are ones that put the guest in a real world space, allowing them to see it from a new perspective. Some of these experiences include Mt. Everest, relaxing beaches, major cities, and even looking down at Earth from space. Of course, we also have large number of games and puzzles you can choose from as well. All in all, we have over 30,000 360 VR experiences to choose from, and we’re sure we can help you find the perfect one for your party.

On our end, we will provide each headset pre-loaded with the content chosen for your party as well as a VR technician who will make sure all of your headsets are working at top quality while also helping your guests have a fun, seamless VR experience. What we need from you is access to power and an area with tables and chairs. Additionally, we suggest having a 48-inch round table for every three or fours you have for your guests.

360 VR at Events

What 360 VR Looks Like

 

360 VR experiences

 
 
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VirtualRealityRental.Co. was the perfect addition to help bring our science magazines to life. Attendees loved their 360 VR experience and truly felt they were taken to new places around the world. It was a major plus hiring our onsite technician, Shayna because she made the process seamless by making all of our attendees feel comfortable and excited about try VR for the first time. Thank you for making our exhibit memorable!
Kimone Johnson, Senior Marketing Manager Scholastic, Inc. New York City, NY

Kimone Johnson,
Senior Marketing Manager
Scholastic, Inc.
New York City, NY

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RENTAL PACKAGES


RENTAL PACKAGES


Our rental packages

We have designed our rental packages to include everything you need to deliver the best VR event experience to your guests. They include not only the necessary virtual reality equipment, but also the pre-event planning and event staffing that will take your event to the next level. Because we have built these packages based on extensive event experience and customer feedback, we’re confident that we have a great option for you. Of course, if you don’t see what you’re looking for, but you still want to have VR at your next party, give us a call! We’ll be happy to discuss a more customized experience that meets your event needs. Whether you are interested in an existing package, or you want to discuss a more customized experience, we look forward to helping you build the perfect VR experience for your party.

Starter Package

  • Unlimited use up to four hours

  • One room scale virtual reality rig (VR headset + upgraded accessories)

  • Unlimited virtual reality experiences (games, challenges, puzzles, videos, etc) for your guests to enjoy

  • Up to three hours of pre-event strategy and VR activation planning services (used for client calls, strategy calls, logistics planning, etc)

  • One professional & friendly on-site technician / brand ambassadors

  • On-time equipment delivery, setup, and breakdown

  • On-site 24/7 technology support

Rockin' Fun Package

  • Unlimited use up to four hours
  • Two room scale virtual reality rigs (VR headset + upgraded accessories)

  • Unlimited virtual reality experiences (games, challenges, puzzles, videos, etc) for your guests to enjoy

  • Up to four hours of pre-event strategy and VR activation planning services (used for client calls, strategy calls, logistics planning, etc)

  • Two professional & friendly on-site technicians / brand ambassadors

  • On-time equipment delivery, setup, and breakdown

  • On-site 24/7 technology support

Allstar Package

  • Unlimited use up to four hours

  • Four room scale virtual reality rigs (VR headset + upgraded accessories)

  • Unlimited virtual reality experiences (games, challenges, puzzles, videos, etc) for your guests to enjoy

  • Up to five hours of pre-event strategy and VR activation planning services (used for client calls, strategy calls, logistics planning, etc)

  • Four professional & friendly on-site technicians / brand ambassadors

  • On-time equipment delivery, setup, and breakdown

  • On-site 24/7 technology support

 

What's included in my rental?

360 VR

  • Premium Pelican Cases (With Wheels) For Easy Equipment Transport

  • New Samsung Galaxy S7 Phones (Wifi Only)

  • Latest Gear VR Headsets With Upgraded, Sanitary Face Pads.

  • High Quality Headphones

  • Samsung Power Chargers & USB Cables

  • Up To Three Hours Of Pre-Event Strategy With VR Event Experts

  • Documentation (PDF) On How To Use Your Rented Device

  • Unlimited Email & Phone Support

Room Scale VR

  • Up to Three Hours of Pre-Event Strategy with VR Experts

  • Unlimited Email and Phone Support

  • Premium Pelican Cases (With Wheels) For Easy Equipment Transport

  • New HTC Vive Headsets & Required Accessories

  • Alienware Gaming Computer Preloaded With Selected VR Experiences

  • High Quality Headphones

  • One Power Strip, Plus Necessary Extension Cords

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Our team was looking for something unique to attract attendance to our RSA trade show party. The virtual reality theme tied in perfectly with our cyber zombie party. The team at VirtualRealityRental.co made my job easy! From explaining their pricing, how they work with clients, to the onsite set-up and the game…. they were a pleasure to work with and well worth the value of the experience. Fun party!
Hope to do it again!
Tracy Schriver             Sr. Marketing Manager A10 Networks,         San Francisco, CA

Tracy Schriver             Sr. Marketing Manager A10 Networks,        
San Francisco, CA

 
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How To Rent VR


How To Rent VR


How we work

Considering how new virtual reality technology is, we understand that you might not have brought VR to one of your parties yet. At VirtualRealityRental.co, our goal is to make your entire VR rental process as easy as possible.

Our team of experts will work with you from day one to understand every angle of your party in order to build your perfect guest experience. Our process can be broken down into three distinct steps: the pre-event strategy phase, equipment rental, and staffing your party with professional VR technicians.

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Every event begins with our pre-event strategy process. During this phase, we focus on educating you, the customer, on what’s possible and empowering you to make the best decisions for your event. For example, we work with you to plan every detail of the experience, including which VR technology to leverage, how to maximize guest throughput, which VR experiences to feature, and how we plan on accomplishing the goals your company has set for the event.

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In addition to strategic planning, VirtualRealityRental.co provides every piece of equipment needed to execute your VR experience at your next event. We deliver, set up, and breakdown the equipment with little to no oversight required, allowing you to focus on other important obligations. Our equipment is the best in the industry, which leads to the best possible experience for your guests.

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The final piece of the puzzle revolves around our professional and knowledgeable staff. First, our experts really know and care about VR. Second, they love interacting with event attendees. Our experts use their knowledge and excitement for the technology to ensure your guests have a great time. They are on-site to manage the VR event experience from start to finish, including setup, experience delivery, and takedown. Think of them as one-half VR technician and one-half brand ambassador. Not only can they execute your VR activation, they can blend in by wearing the same attire as your staff and be able to speak intelligently about your products and services.

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Who We Are


Who We Are


About Us

At VirtualRealityRental.co, we pride ourselves on being the best virtual reality partner for corporate parties. No matter what type of party you’re hosting, whether it’s a holiday celebration or an important milestone, we focus on making sure you have a fun, engaging VR experience that perfectly matches your event. Combining years of VR event experience with the best in virtual reality technology, we offer an unmatched party experience for your guests and a seamless, professional rental process for you.

We have developed VR experiences for many types of parties including: conferences, employee engagement, VIP experiences, holiday, networking, employee appreciation, and more. Our focus is on turning any party into an unforgettable event that will have your guests talking long after your party ends.

Our ability to provide world-class VR party experiences for your guests, while promising a seamless planning experience for you, comes down to a few key factors, with our staff coming first. Our team at VirtualRealityRental.co has over 20 years of experience working in the VR field, and all of our VR technicians have received full training on how to setup, maintain, and breakdown all of our VR equipment. Additionally, all of our on-site experts understand how to deliver each of your guests a great experience while guiding them through your chosen virtual reality experience. Of course, another important aspect of what we offer comes in our extensive library of VR experiences. With over 40,000 360 virtual reality experiences, and more than 4,000 room scale experiences, we are confident that we can find the perfect fit for your party. Plus, even if you don’t see what you want, we can build a custom experience that matches your specific party goals!

 

Our Team

 

What Makes Us Different?

We all know that there is significant buzz surrounding virtual reality, and that VR can result in really fun guest experiences. However, not many can tell you exactly how specific VR experiences can fit different aspects of your next party or how to plan your VR event to really drive guest engagement. That’s where we come in! Our comprehensive planning process allows us to make sure you don’t just have VR at your event, but that the virtual reality experience is perfectly matched to your next party.

We also differentiate ourselves by offering the absolute best possible service before, during, and after your event. You can leave everything to us including: developing the perfect VR party plan, ensuring you have the best VR technology, professionally interacting with your guests, and completing full setup and breakdown. We want to be your go-to VR partner, and you can expect us to be:

 
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Experienced

  • Fun and respectful staff

  • High hiring bar

  • Extensive training program

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Professional

  • On-time setup and breakdown
  • Fast responses to your calls and emails

  • Above and beyond attitude

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Cutting Edge

  • Years of experience programming, experimenting, and showcasing virtual reality (VR)

  • Years of experience planning, hosting, and supporting events

 
 
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We loved working with VirtualRealityRental.co on our VR experience during our annual conference. The guests loved having such a fun and rewarding engagement; and we appreciated the professionalism and flexibility of VRR’s team.
Grace Gittinger Sr. Events Manager Spredfast

Grace Gittinger
Sr. Events Manager
Spredfast

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FAQ


FAQ


  • What’s the difference between room scale VR and 360 VR?
    Room Scale VR

    Our room Scale VR offers a much more immersive VR experience than its counterpart 360 VR. In room scale VR, guests have the ability to move around in an 8-foot by 8-foot space while interacting with virtual objects. Whether you want to become a space pirate, visit a virtual carnival, or test your skills as a professional quarterback, our catalog of over 3,000 room scale experiences allow us find the perfect fit for you and your guests.

    360 VR

    The 360 VR experience offers your guests a relaxed, seated virtual reality experience. While wearing a virtual reality headset, attendees experience real-world video of actual locations from around the world, whether a trip to the bottom of the ocean or climbing Mount Everest. In addition to our real world experiences, we offer access to 360 games and puzzles.

  • How much space is required for each rig?
    Room Scale VR:

    • Ideal: 8 feet by 8 feet (flat) area with a 7+-foot-tall ceiling
    • Absolute Minimum: 5 feet x 6.5 feet
    • Included In Space: TV, TV stand, headset, and computer

    360 VR:

    • Ideal: 5 feet by 5 feet (flat) area
    • Included In Space: 48-Inch round tall boy table and tall boy table chairs

  • How much power is required for each rig?

    One standard electrical outlet — 110V, 10 amps, 3-prong power outlet.

  • Can the technology be used at an outdoor event?

    Yes, we can accommodate some outdoor events as long as the following criteria are met:

    • Tent provided (regardless if inclement weather is expected or not)
    • Flat area established
    • Power provided

  • Is Wi-Fi required?

    No, the majority of virtual reality experiences do not require Wi-Fi. If you select one that does, we will let you know

  • Are you local?

    We’re headquartered in Austin, TX, but our team members are stationed throughout the United States and Canada ready to execute your event.

  • Can you just ship us the equipment?

    360 VR

    While most folks looking to have a 360 VR experience at their event contract with us to provide them with on-site technicians, staffing is optional for 360 VR event experiences. If you decide to host the 360 VR experience internally, we will provide your team with a PDF that walks you through how to prepare and use said devices., as well as technical support via phone and email.

    Room Scale VR

    VirtualRealityRental.co works hard to provide the best experience for your event attendees. With that in mind, we feel it is paramount that we provide a seamless process from beginning to end. This starts with the pre-event strategy and continues through to the equipment rental process, implementation, and breakdown. For this reason, we don’t ship the equipment to an event organizer.

    Our professional staff is also an integral part of the VR experience. The hardware involved require technicians that understand the technology and know how to fix things if something goes wrong. The last thing we want to do is ship a bunch of equipment for your event and then have things go wrong when a problem occurs and no one knows how to fix it. We work with you from beginning to end to make sure that the event goals and themes are met and exceeded, and we then deliver the ultimate VR experience to you and your attendees.

    VirtualRealityRental.co focuses on providing a premium service to give your event attendees an amazing experience. We want you to feel 100% confident in our professional staff so you know you can rely on us.

 
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Every planner wants to ensure that their attendees have the best experience possible. It’s obvious that VirtualRealityRental.co feels the same way. We added VR to our event at the very last minute and the staff at VirtualRealityRental.co made it happen. The preplanning was easy and the onsite staff was professional and ensured that our attendees had a great time. I welcome the opportunity to work with them again.
Susan Mancarella Senior Meeting Planner LIMRA Hartford, CT

Susan Mancarella
Senior Meeting Planner
LIMRA
Hartford, CT

 

Additional Resources

Blog:

Check out our blog to see some of our previous work bringing VR to events, strategies for incorporating VR into your next event, and additional information about virtual reality technology.

Ultimate Guide To Virtual Reality For Corporate Events:

Download the Ultimate Guide to Virtual Reality For Corporate Events to find out everything you need to know in order to bring VR to your next event. Some of the questions answered in the guide include: Which VR experiences to incorporate and why, Questions you should ask your VR vendor, How to brand your VR experience, and How to handle guests throughput and logistics.

Ultimate Guide To Virtual Reality For Employee Engagement:

Our Ultimate Guide to Virtual Reality For Employee Engagement is the best resource for companies looking to deliver a great experience to their employees. Virtual reality is great for team-building as well as for showing current and future employees that you are are a fun, tech-forward place to work.

 
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The VirtualRealityRental.co team taught me so much about VR during the pre-event strategy phase of our engagement. They left me properly equipped to educate my client and ensure that we were all on the same page. Charlie did a great job executing the VR activation and my client loved the positive feedback they received from their attendees. I can’t wait to work with them again soon!
Richard Green President Corporate Talent Discoveries Atlanta, GA

Richard Green
President
Corporate Talent Discoveries
Atlanta, GA

Who Should Rent VR?

 - Program Managers

- Event Managers

- Event Coordinators

- Creative Service Managers

- Global Event Managers

- Experience Planners

- Marketing Directors

- Marketing VP’s

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Contact


Contact


Contact Us Now To Bring Virtual Reality To your Next Party! 

 

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We're also available via phone [(800) 216-0254] and email [contact@virtualrealityrental.co]