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RENT VIRTUAL REALITY


 

As the most trusted provider of virtual reality event activations, we're here to help you create amazing guest experiences

GET IN TOUCH

 

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RENT VIRTUAL REALITY


 

As the most trusted provider of virtual reality event activations, we're here to help you create amazing guest experiences

GET IN TOUCH

 

WHY RENT Virtual Reality (VR) FOR YOUR NEXT EVENT?

Chances are you’ve heard someone talking about virtual reality (VR) recently. As the newest, most cutting-edge event entertainment technology available, more and more people are learning how virtual reality can be used to create mind-blowing experiences of all types. As interest in VR has grown, it has quickly become one of the best ways to deliver your guests a fun, engaging, and ultimately unforgettable event experience.

If your company is looking to give your guests an experience that will have them talking about your brand long after your next event ends, then virtual reality is the way to go. We’ve worked with some of the largest brands to deliver amazing virtual reality event activations, and we’re sure that we can find the perfect VR experience for you and your guests as well. Some of our previous clients include:

 
 

WhEN DOES IT MAKE SENSE TO RENT Virtual Reality (VR)?

Not only is virtual reality engaging for your guests, it’s also extremely beneficial for you and your company. Whether your attendees are at a trade show, conference, exhibit, meeting, or party, we can build the perfect VR experience to fit the event. Also, we can tailor your virtual reality experience to achieve all of your event goals. Depending on the event, you might want to generate leads, drive foot traffic, draw attention to your brand, host team-building activities, or you may just want your guests to have a really fun time, and we’re here to help you make it happen. If you're looking to create a one-of-a-kind experience for your guests, then now is the perfect time to leverage VR. 

 

Popular Event Themes

Popular Event Types

  • Futuristic

  • Sports

  • Western Theme

  • 80's/90's

  • Zombie

  • Nature

  • AND MORE!

  • Trade Shows

  • Exhibits

  • Conferences

  • Corporate Holiday Parties

  • Corporate Perks & Culture Building

  • Promotional Events

  • AND MORE!

 
 
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"As an event planner, I found the entire experience very easy to execute, I didn’t have to worry about a thing, VirtualRealityRental.co made it all so seamless and smooth.  The technology and apps you had preloaded were the perfect mix of inspirational and practical, driving home the point of our event.  I really hope we get the chance to work together again in the future."

Melissa Carpenter Project Manager - Client Events CapitalOne Dallas, TX

Melissa Carpenter
Project Manager - Client Events
CapitalOne
Dallas, TX

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What is virtual reality?


What is virtual reality?


Understanding VR

You’ve heard of virtual reality, but what is it? At the most basic level, virtual reality is the use of a headset that allows the user to see a completely virtual, 360 environment. However, VR can take many forms. For example, some virtual reality experiences allow you to actually interact with your digital environment using motion-tracked controllers, while other experiences allow you to sit back and enjoy the experience without tracking your movements. For example, while in one experience you might be a NFL quarterback, using your own arm motion to throw a football, in another experience you might be riding in a hot air balloon, simply using your headset to look around at your new landscape. In essence, virtual reality can be anything you want it to be, and we have access to thousands of VR experiences to make sure we can make it exactly what you want.

We offer two types of VR technology for event, one being room scale VR, and the other being 360 VR. The following sections will tell you everything you need to know about both, and help you decide which type is right for your next event.

 

What Is Room Scale VR?

Room Scale VR is the most immersive virtual reality activation available. This is because Room Scale VR allows guests to interact with objects in their virtual world. If you see something in front of you in Room Scale VR, don’t be afraid! Reach out and touch it! This type of VR experience is unmatched in giving your guests the feeling that they are truly experiencing a new world. Additionally, in Room Scale VR, users are free to move around in their virtual environment, and you will need an 8-foot by 8-foot space to make sure your guests are getting the full effect (though some experiences allow you to use a 6-foot by 6-foot space if a larger area is not available).

Room Scale VR requires the newest in virtual reality technology, and is the most advanced, interactive event activation on the market. In a Room Scale VR experience, guests are able to interact with virtual objects using motion-tracked controllers. When you move your hand in a Room Scale VR experience, you will actually be able to see it move in VR, so, for example, picking up or dropping an item in virtual reality feels just like you're doing it in the real world.

Even though only one person can use the headset at a time, you never have to worry about leaving anyone out as we can easily output what the guest is seeing in VR to a TV or LED wall. This allows for the VR experience to be shared with other guests, giving it a larger visual presence and attracting others to join in on the fun.

 

Room Scale VR At Events

What Room Scale VR Looks Like

 

What is 360 VR?

Compared to Room Scale VR, 360 VR is a more relaxed experience for your guests because the 360 videos typically require the attendee to be seated. Some of the most popular 360 VR videos are those that put the guest in a real-world location, which can be anywhere from Mt. Everest, the Rainforest, or even looking down at Earth from Space. We also have plenty of 360 games and puzzles for a unique VR experience. In total, we have over 30,000 360 VR experiences available, and we’re focused on helping you find the exact match for your next event.

The 360 VR experience requires less space than Room Scale, so it may be a good fit for you if you’re looking to fit a big VR experience into a smaller area. We will provide the headsets for the event pre-loaded with your chosen 360 content. In order to make 360 VR work at your next event,  we suggest one 48-inch round tall boy table for every three or four chairs and we will also need access to power.

 

360 VR At Events

What 360 VR Looks Like

 
 

WHAT IS THE DIFFERENCE BETWEEN ROOM SCALE VR AND 360 VR?

The easiest way to understand the difference between a 360 VR and a Room Scale VR experience is to compare two VR experiences: Mt. Everest and Google's Tilt Brush.

In the Mt. Everest 360 VR experience, your point of view is from the head of a mountaineer climbing up Mount Everest. While seated, you can look up, down, and all around, but you aren’t in charge of the climb. Instead, you’re along for the ride as you ascend the mountain and experience the awe the sights and sounds provide.

A Room Scale VR experience, however, allows you to move around more freely in the virtual world and actually control your experience. For instance, in Google's Tilt Brush, you control a paintbrush that allows you to paint wherever you want in your virtual environment using a range of different colors, patterns, and textures. You can walk from one side of the space to the other, and you can scale your area in or out to look at your work from different angles.

There are two main differences between Room Scale VR and 360VR, the first being the ability to move around in room Scale VR. Second is the image quality, with Room Scale VR incorporating more advanced headsets that allow for a more distinct, seamless visual experience.

WHAT IS POSSIBLE When RENTING VR?

In short, anything. We have seen companies use VR to take their guests to a virtual carnival, let them explore the ocean’s depths, take out a horde of zombies, race down a mountain on a dirt bike, test their light saber skills, and many, many more. Even with all of the event experiences we’ve helped create, we are excited to come up with new ideas that are tailored specifically to your company. We believe that the power of VR for events is that you not only get to incorporate it as a profitable event activation, but that you also are creating an experience that your guests have likely never seen before, and one that they will definitely never forget. How often do you get to say that!?

 
 
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After exploring various VR companies for our corporate event, we chose VirtualRealityRental.co. and at the end of the evening it was clear we made the right decision. VirtualRealityRental.co worked with us to put together the best possible experience based on our audience. VR took care of all the details so we could focus on our clients and Chad from VirtualRealityRental.co did an excellent job managing the experience and our clients with the highest level of professionalism. I would highly recommend VirtualRealityRental.co to anyone looking for a fun, engaging and professional experience at their next event.
Joe Callahan, Senior Director First Insight, Inc.  Philadelphia, PA

Joe Callahan,
Senior Director
First Insight, Inc. 
Philadelphia, PA

 
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VirtualRealityRental.Co. was the perfect addition to help bring our science magazines to life. Attendees loved their 360 VR experience and truly felt they were taken to new places around the world. It was a major plus hiring our onsite technician, Shayna because she made the process seamless by making all of our attendees feel comfortable and excited about try VR for the first time. Thank you for making our exhibit memorable!
Kimone Johnson, Senior Marketing Manager Scholastic, Inc. New York City, NY

Kimone Johnson,
Senior Marketing Manager
Scholastic, Inc.
New York City, NY

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POPULAR ROOM SCALE VR EXPERIENCES and games


POPULAR ROOM SCALE VR EXPERIENCES and games


Popular Room Scale VR Experiences

Room Scale VR experiences allow your guests to explore virtual landscapes and interact with objects in their virtual world. With imagination as the only limit, these unforgettable experiences are sure to make your next event a hit. We’ve provided examples of some of the most popular experiences below:

 

POPULAR ROOM SCALE VR GAMES

Excite your guests by taking gaming to the next level. In Room Scale VR games, guests are able to control their player while challenging for the high score. Room Scale VR games are a great way to drive engagement at your next event as they are fun for both participants and the onlookers you’re sure to attract! Below are some of our favorite Room Scale VR games:

 
 
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Virtual Reality Rental was a pleasure to work with for our 1st VR experience. William and Chad were both very knowledgeable and professional. They went above and beyond to make sure our event was a hit and did not hesitate to offer their expertise when we had questions.
LaCrystal Robinson Product Marketing PTC Boston, MA

LaCrystal Robinson Product Marketing
PTC
Boston, MA

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Popular 360 VR experiences and games


Popular 360 VR experiences and games


Popular 360 VR Experiences

360 VR experiences are built to show you a completely new perspective. Once your guests put the headset on, they are transported to a new world where anything is possible. We have an expansive collection of 360 VR experiences, but here are some crowd favorites:

 

Popular 360 VR Games

360 VR games are another option for your guests, as they let your guests interact with their 360 environment in a fun, exciting way. If you want to see your guests having a great time, 360 VR games can make that happen. The video gallery below shows some of the top options we currently offer, but remember we have many more to choose from.

 
 
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Our team was looking for something unique to attract attendance to our RSA trade show party. The virtual reality theme tied in perfectly with our cyber zombie party. The team at VirtualRealityRental.co made my job easy! From explaining their pricing, how they work with clients, to the onsite set-up and the game…. they were a pleasure to work with and well worth the value of the experience. Fun party!
Hope to do it again!
Tracy Schriver             Sr. Marketing Manager A10 Networks,         San Francisco, CA

Tracy Schriver             Sr. Marketing Manager A10 Networks,        
San Francisco, CA

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About us


About us


About VirtualRealityRental.co

VirtualRealityRental.co is most trusted provider of virtual technology for corporate events. Whether you need VR for a exhibit, party, trade show, conference, meeting, or any other function, we understand how to use our VR technology to fit any event type. Our combination or cutting-edge VR equipment and unmatched event experience allow us to help build the perfect event plan for you; resulting in fun, engaging, and unforgettable experiences for your guests.

We have created VR experiences to achieve any and all of your event goals including, but not limited to: lead generation, team-building, brand awareness, maximized foot traffic, or just showing your guest a great time. Our goal is to be able to turn any event into an amazing experience that will keep your attendees talking about you long after the event has ended.

There are a few reasons why we are able to promise a seamless planning process for you, and a high quality experience for your guests, and the first is our staff. Our team of experts has been working in the field of virtual reality for over 20 years, and all of our on-site technicians are fully trained in how to setup and maintain our VR equipment as well as how to professionally deliver your guests a great experience. Additionally, we have a library of over 4,000 Room Scale virtual reality experiences, and over 40,000 360 virtual reality experiences, and we will work with you to make sure we’ve picked the experience that best matches your event needs. Even if you don’t see the perfect experience for you in our current offerings, that’s no problem, we can build a custom experience just for you!

 

Our Team

 

What Makes Us Different?

Anyone can tell you that virtual reality is a cool, new event technology, but few can actually tell you exactly how it can help you reach your specific event goals. We don’t want you to try VR just because it’s fun; we want you try it because we know it’s a profitable, engaging event activation. At VirtualRealityRental.co, we take a comprehensive look at what you are trying to achieve, and we make sure that our technology is used to deliver exactly what you’re looking for.

We also set ourselves apart by providing the absolute best service possible both before and during your event. We take care of everything including: building your perfect event plan, setting up and running all VR equipment during the event, professionally interacting with your guests while promoting your brand, and full breakdown after the event has ended. We want to your best VR partner in technology, event strategy, and event execution.

 
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Experienced

  • Fun and respectful staff

  • High hiring bar

  • Extensive training program

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Professional

  • On-time setup and breakdown
  • Fast responses to your calls and emails

  • Above and beyond attitude

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Cutting Edge

  • Years of experience programming, experimenting, and showcasing virtual reality (VR)

  • Years of experience planning, hosting, and supporting events

 

HOW WE WORK

At VirtualRealityRental.co we understand that you may not have incorporated virtual reality into one of your events yet, and our focus is on making the entire process, from beginning to end, as seamless as possible.

Our professional staff is dedicated to learning about every facet of your next event in order to build the best experience for your guests. We have a proven, three-tiered planning process that includes an initial strategy phase, providing the best VR event technology, and ensuring we have our expert VR technicians ready to execute your event.

 
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We loved working with VirtualRealityRental.co on our VR experience during our annual conference. The guests loved having such a fun and rewarding engagement; and we appreciated the professionalism and flexibility of VRR’s team.
Grace Gittinger Sr. Events Manager Spredfast

Grace Gittinger
Sr. Events Manager
Spredfast

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RENTAL PACKAGES


RENTAL PACKAGES


Virtual Reality Rental Packages

Our rental packages cover both the VR technology you need for your event as well as the pre-event planning and on-site staffing necessary to deliver an unforgettable experience to your guests. We’ve developed these packages based on the most common client requests and through our own best-practice experience. If you don’t see a package that works for you, but you would still like to bring virtual reality to your next event, don’t hesitate to reach out! Whether through an existing package, or a more customized  activation, we would be happy to help you design your perfect VR event.

Starter Package

  • Unlimited use up to four hours

  • One room scale virtual reality rig (VR headset + upgraded accessories)

  • Unlimited virtual reality experiences (games, challenges, puzzles, videos, etc) for your guests to enjoy

  • Up to three hours of pre-event strategy and VR activation planning services (used for client calls, strategy calls, logistics planning, etc)

  • One professional & friendly on-site technician / brand ambassadors

  • On-time equipment delivery, setup, and breakdown

  • On-site 24/7 technology support

Rockin' Fun Package

  • Unlimited use up to four hours

  • Two room scale virtual reality rigs (VR headset + upgraded accessories)

  • Unlimited virtual reality experiences (games, challenges, puzzles, videos, etc) for your guests to enjoy

  • Up to four hours of pre-event strategy and VR activation planning services (used for client calls, strategy calls, logistics planning, etc)

  • Two professional & friendly on-site technicians / brand ambassadors

  • On-time equipment delivery, setup, and breakdown

  • On-site 24/7 technology support

All Star Package

  • Unlimited use up to four hours

  • Four room scale virtual reality rigs (VR headset + upgraded accessories)

  • Unlimited virtual reality experiences (games, challenges, puzzles, videos, etc) for your guests to enjoy

  • Up to five hours of pre-event strategy and VR activation planning services (used for client calls, strategy calls, logistics planning, etc)

  • Four professional & friendly on-site technicians / brand ambassadors

  • On-time equipment delivery, setup, and breakdown

  • On-site 24/7 technology support

 

What's Included in Your VR Rental Package?

Room Scale

  • Up to Three Hours of Pre-Event Strategy with VR Experts
  • Unlimited Email and Phone Support

  • Premium Pelican Cases (With Wheels) For Easy Equipment Transport

  • New HTC Vive Headsets & Required Accessories

  • Alienware Gaming Computer Preloaded With Selected VR Experiences

  • High Quality Headphones

  • One Power Strip, Plus Necessary Extension Cords

360 VR

  • Premium Pelican Cases (With Wheels) For Easy Equipment Transport
  • New Samsung Galaxy S7 Phones (Wifi Only)

  • Latest Gear VR Headsets With Upgraded, Sanitary Face Pads.

  • High Quality Headphones

  • Samsung Power Chargers & USB Cables

  • Up To Three Hours Of Pre-Event Strategy With VR Event Experts

  • Documentation (PDF) On How To Use Your Rented Device

  • Unlimited Email & Phone Support

 
 
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Our team was looking for something unique to serve as entertainment for our annual conference. VirtualRealityRental.co fit the bill and all of our conference attendees loved the virtual reality experience. William was wonderful to work with and responded quickly to any questions we had. Would definitely recommend to anyone looking to add something different to their next event
Katie Mulford Marketing Coordinator Ken's Wing House Largo, FL

Katie Mulford
Marketing Coordinator
Ken's Wing House
Largo, FL

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VR Rental FAQ


VR Rental FAQ


  • What’s the difference between room scale VR and 360 VR?
    Room Scale VR

    Our room Scale VR offers a much more immersive VR experience than its counterpart 360 VR. In room scale VR, guests have the ability to move around in an 8-foot by 8-foot space while interacting with virtual objects. Whether you want to become a space pirate, visit a virtual carnival, or test your skills as a professional quarterback, our catalog of over 3,000 room scale experiences allow us find the perfect fit for you and your guests.

    360 VR

    The 360 VR experience offers your guests a relaxed, seated virtual reality experience. While wearing a virtual reality headset, attendees experience real-world video of actual locations from around the world, whether a trip to the bottom of the ocean or climbing Mount Everest. In addition to our real world experiences, we offer access to 360 games and puzzles.

  • How much space is required for each rig?
    Room Scale VR:

    • Ideal: 8 feet by 8 feet (flat) area with a 7+-foot-tall ceiling
    • Absolute Minimum: 5 feet x 6.5 feet
    • Included In Space: TV, TV stand, headset, and computer

    360 VR:

    • Ideal: 5 feet by 5 feet (flat) area
    • Included In Space: 48-Inch round tall boy table and tall boy table chairs

  • How much power is required for each rig?

    One standard electrical outlet — 110V, 10 amps, 3-prong power outlet.

  • Can the technology be used at an outdoor event?

    Yes, we can accommodate some outdoor events as long as the following criteria are met:

    • Tent provided (regardless if inclement weather is expected or not)
    • Flat area established
    • Power provided

  • Is Wi-Fi required?

    No, the majority of virtual reality experiences do not require Wi-Fi. If you select one that does, we will let you know

  • Are you local?

    We’re headquartered in Austin, TX, but our team members are stationed throughout the United States and Canada ready to execute your event.

  • Can you just ship us the equipment?

    360 VR

    While most folks looking to have a 360 VR experience at their event contract with us to provide them with on-site technicians, staffing is optional for 360 VR event experiences. If you decide to host the 360 VR experience internally, we will provide your team with a PDF that walks you through how to prepare and use said devices., as well as technical support via phone and email.

    Room Scale VR

    VirtualRealityRental.co works hard to provide the best experience for your event attendees. With that in mind, we feel it is paramount that we provide a seamless process from beginning to end. This starts with the pre-event strategy and continues through to the equipment rental process, implementation, and breakdown. For this reason, we don’t ship the equipment to an event organizer.

    Our professional staff is also an integral part of the VR experience. The hardware involved require technicians that understand the technology and know how to fix things if something goes wrong. The last thing we want to do is ship a bunch of equipment for your event and then have things go wrong when a problem occurs and no one knows how to fix it. We work with you from beginning to end to make sure that the event goals and themes are met and exceeded, and we then deliver the ultimate VR experience to you and your attendees.

    VirtualRealityRental.co focuses on providing a premium service to give your event attendees an amazing experience. We want you to feel 100% confident in our professional staff so you know you can rely on us.

 
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Every planner wants to ensure that their attendees have the best experience possible. It’s obvious that VirtualRealityRental.co feels the same way. We added VR to our event at the very last minute and the staff at VirtualRealityRental.co made it happen. The preplanning was easy and the onsite staff was professional and ensured that our attendees had a great time. I welcome the opportunity to work with them again.
Susan Mancarella Senior Meeting Planner LIMRA Hartford, CT

Susan Mancarella
Senior Meeting Planner
LIMRA
Hartford, CT

 

Additional VR Rental Resources

Blog:

Check out our blog to see some of our previous work bringing VR to events, strategies for incorporating VR into your next event, and additional information about virtual reality technology.

Ultimate Guide To Virtual Reality For Corporate Events:

Download the Ultimate Guide to Virtual Reality For Corporate Events to find out everything you need to know in order to bring VR to your next event. Some of the questions answered in the guide include: Which VR experiences to incorporate and why, Questions you should ask your VR vendor, How to brand your VR experience, and How to handle guests throughput and logistics.

Ultimate Guide To Virtual Reality For Employee Engagement:

Our Ultimate Guide to Virtual Reality For Employee Engagement is the best resource for companies looking to deliver a great experience to their employees. Virtual reality is great for team-building as well as for showing current and future employees that you are are a fun, tech-forward place to work.

 

Who Should Rent VR?

 - Program Managers

- Event Managers

- Event Coordinators

- Creative Service Managers

- Global Event Managers

- Experience Planners

- Marketing Directors

- Marketing VP’s

 
 
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The VirtualRealityRental.co team taught me so much about VR during the pre-event strategy phase of our engagement. They left me properly equipped to educate my client and ensure that we were all on the same page. Charlie did a great job executing the VR activation and my client loved the positive feedback they received from their attendees. I can’t wait to work with them again soon!
Richard Green President Corporate Talent Discoveries Atlanta, GA

Richard Green
President
Corporate Talent Discoveries
Atlanta, GA

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Contact us


Contact us


Want To Learn More About How To Rent VR For Your Next Event? 

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We're also available via phone [(800) 216-0254] and email [contact@virtualrealityrental.co]