Meta Quest 3 rental for events: staffed stations or equipment-only kits

Rent Meta Quest 3 headsets for a trade show booth, a conference lounge, a company party or a campus event, either as a full-service station that our event manager runs, or as a kit that ships to you loaded and ready. The Quest 3 is the headset we put on most guests: it needs no PC and no cables, it tracks the room by itself, and it runs the games, guided meditations, 360 videos and branded experiences we are asked for most. A full-service station is one or more headsets with a TV showing what the guest sees, a queue, and a person keeping the headsets clean and the line moving; an equipment-only order is a wheeled case of headsets with the experiences preloaded, a guide, and a phone number for the day.

It is the headset behind most of our virtual reality rental bookings and the standard kit on our VR headset rental page. If you want a single premium unit for an executive briefing or a product demo, see Apple Vision Pro rental; for the simulators that need a seat, a wheel or a bat, see the racing simulator, the flight simulator and the rest of the VR games we bring.

Product Demos

Put the product in the guest's hands before it exists, or before it fits in a booth. We load your own demo or VR video onto every headset, and a TV beside the station shows the rest of the line what the guest is seeing.

Safety Trainings

Hazard walkthroughs run on the Quest 3 without a PC or a cable to trip on, so a training room needs nothing but floor space. Trainees repeat a procedure as many times as it takes. Nobody gets hurt rehearsing.

Virtual Tours

A property, a campus or a plant floor can be walked in 360 video from a conference chair. The headset tracks the room on its own, so guests can turn and look around without someone steering them.

Trade Shows

On a show floor the Quest 3 station is a queue generator. One or more headsets, a TV, a sign-up sheet and a person keeping the line moving and the face pads clean. Three-minute turns keep the wait short.

Showrooms

A virtual showroom lets a buyer open the door of a car or stand inside a floor plan that is still a drawing. Load your own build and we run it; there is no PC behind the curtain.

Team Building

Teams play the same game on headsets side by side, and a leaderboard on the TV keeps score. At Davidson College the two games people kept talking about afterwards were Space Pirate Trainer and Fruit Ninja.

Corporate Parties

At a holiday party the station runs all evening from one wheeled case of headsets. Guests pick a game or a guided meditation, a manager keeps the headsets clean and the line moving, and the TV turns every turn into a spectator sport.

Marketing Events

For a launch or a roadshow we put your logo on the headsets as decals and on the TV border, and load the experience you want people to leave talking about. The same build runs on six units or forty-four.

Engagement

A guest who has spent three minutes inside your content remembers it. We have seen it at a union wellness booth, where a guided VR meditation gave members a reason to come back and decompress, and at a conference where attendees sat through the client's own VR video one headset at a time.

Increase Engagement

Nobody watches a Quest 3 station from the back of the room for long. The TV pulls people over, the queue holds them, and the headset gives each of them a few minutes of your content with nothing else in view.

Out-Of-The-Box

Out of the case the headset is ready: the experiences are preloaded, the controllers are paired and the guide is in the lid. An equipment-only order is set up by your own team, with a phone number for the day if anything sticks.

Attraction Magnet

A headset on someone's face stops foot traffic in a way a screen does not. At ChosenCon in Orlando forty-four headsets ran for three days with eight staff keeping the lines moving.

Versatility

One month the Quest 3 is running a guided meditation at a union convention in Chicago; another it ships equipment-only to a campus event in North Carolina loaded with games. Same headset, different case contents.

Content Enrichment

Beyond games the library holds guided meditations, 360 videos and branded experiences, and clients bring their own VR video to play on every unit at once.

Immersive Add-Ons

For a bigger footprint there are VR Pods, a VR treadmill for walking inside the world, on-screen branding and a branded leaderboard. Each is optional, and each is described with the full-service add-ons further down this page.

Popular Meta Quest 3 Experiences

Premium Meta Quest 3 Experiences

How To Rent The Meta Quest 3 Headsets for your event?

Renting Meta Quest 3s for your corporate event is as easy as:

Step 1: Click the “Learn More” button below.

Step 2: Fill out the form. 

Step 3: Review your proposal.

Step 4: Let our VR nerds take the wheel!

Four steps, no surprises. When you fill in the form, say whether you want A. Equipment Only (EO) or B. Full Service (FS). Here is what each one means:

Additional VR Headsets:

Expand the VR experience for your guests by adding more headsets to your package.

Additional TV Screens:

Boost the visibility and engagement of your event with more TV screens showcasing the VR experience.

Custom VR Experiences:

Personalize the VR experience with your brand's logo, theme, or custom environment.

Additional VR Experiences or Games

Add more games or experiences for a wider selection and longer event duration.

Additional On-site Event Managers

Ensure a smooth event with additional support staff.

Premium Liability Insurance

Upgrade your liability coverage for added security.

VR Pods

Transform any space into a virtual world with our VR Pods. They provide a 360-degree immersive experience that's a step up from the usual VR setup, allowing your guests to truly get lost in the virtual environment.

VR Treadmill

The VR treadmill lets your guests physically move in the virtual space, adding another level of realism to the VR experience. Whether they're exploring a new world or experiencing a relaxing walk across a virtual forest, the treadmill makes the experience more immersive.

On-Screen Branding

Make the VR experience uniquely yours with on-screen branding. It's a subtle, effective way to reinforce your brand identity during the event, keeping your company front-of-mind even while guests are immersed in the virtual world.

Branded Leaderboard

Inject some friendly competition into the event with a VR leaderboard. It keeps track of scores or times in VR games, encouraging guests to beat their own or others' high scores. Not only does this add to the fun, but it can also drive more engagement with your VR activities. Additionally, we provide multiple options to customize/brand your digital leaderboard with your brand’s image to increase brand visibility.

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