Frequently Asked Questions

Virtual Reality offers a great way to connect with your event attendees and leave a lasting impression. But if you are still unsure if VR is right for you, we’re here to answer all of your questions. Below you can find a series of frequently asked questions to help you decide if partnering with VirtualRe­alityRental.co is the right fit for your next event.

What is it like to experience Corded VR?

Can I see it in action?

Watch the videos below to see just how exciting and impactful our VR ex­periences are. Remember, we will work with you to accomplish your event goal, whether that’s team-building, attendee entertainment, employee en­gagement, brand recognition, or lead generation.

Do you have any pictures from recent events that I can see?

To see some pictures of VR in action, check out the following links:

• Recent Events

What do our customers have to say about us?

How can we brand VR experiences at our events?

There are multiple ways to brand your VR experience. First, if you plan on working with us to develop a custom experience, branding is already a part of your package — from the voiceover to the graphics to the user experi­ence. If you need a shorter timeline or are on a smaller budget, we can help brand the area surrounding your event location, including around the tele­visions for the Corded VR experience or the headset itself for the Cordless VR experience in the form of vinyl graphics. Ultimately, our professionals will work with you to decide what makes the most sense for your specific event.

How can we use VR to generate leads?

There are a variety of ways for your company to generate leads using VR. The easiest way is to use the VR experience as an enticement or reward for event attendees to come to your booth in the exhibit hall. Basically, the VR experi­ence acts as a magnet, drawing event attendees to your booth. Other ways include offering to let attendees try the VR experience, but only after a sales conversation. This way you frontload the setup so that you scan attendee badges before they can try the experience. Another alternative involves set­ting up appointments to talk with your salespeople and then giving attend­ees a reward in the form of VIP access to the VR experience.

How to handle guest throughput and logistics?

Handling lines and logistics depends in large part on your company’s specif­ic preferences. One option includes creating lines to generate attention and buzz. This way, your company can show event attendees that your organi­zation is fun and interesting to work with.

You can also develop a more premium experience by requiring event at­tendees to take a pager or schedule a time to experience VR. We can even set it up to where they receive a text reminder when their appointed time draws near. Yet another option involves taking a VIP approach, where you give first dibs to the VR experience to certain important partners, clients, or prospects.

Or, you can forego preferential treatment altogether and take a first-come first-serve approach using a standard reservation system. You can even re­quire attendees to sign up for a pass ahead of time when signing up for the conference. The most important thing to remember is that this is your event, and you have many options when it comes to controlling access to the VR experience and maximizing value for your company.

What have you heard from guests after experiencing virtual reality at an event?

• “That was really incredible! Seriously, my mind is blown.” –Chad S.

• “Man, that was so fun! I want to buy this and have it in my house!” –John B.

• “Now I see what all the fuss is about!” –Amber R.

• “This is an awesome ice breaker for corporate events.” –Michael P.

• “VR was a great addition to the event. It’s all people could talk about.” – Craig B.

• “I was surprised at how quickly everyone took to it. Novices and veteran gamers alike were able to start playing in seconds!” –Nick O.

• “Not only was it a cool, immersive experience, but it gave our networking event the perfect ice breaker topic to get to know other people. I would definitely recommend bringing virtual reality to add buzz to any event!” –Sara S.

How much space is required for each rig?

Corded VR:

• Ideal: 8 feet by 8 feet (flat) area with a 7+-foot-tall ceiling

• Absolute Minimum: 5 feet x 6.5 feet

• Included In Space: TV, TV stand, headset, and computer

Cordless VR:

• Ideal: 5 feet by 5 feet (flat) area

• Included In Space: 48-Inch round tall boy table and tall boy table chairs

How much power is required for each rig?

One standard electrical outlet — 110V, 10 amps, 3-prong power outlet.

Can you just ship us the equipment?

Cordless VR

While most folks looking to have a Cordless VR experience at their event contract with us to provide them on-site technicians, staffing is optional for Cordless VR event experiences. If you decide to host the Cordless VR experience internally, we will provide your team with documentation, as well as technical support via phone and email.

Corded VR

VirtualRealityRental.co works hard to provide the best experience for your event attendees. With that in mind, we feel it is paramount that we provide a seamless process from beginning to end. This starts with the pre-event strategy and continues through to the equipment rental process, imple­mentation, and breakdown. For this reason, we don’t ship the equipment to an event organizer.

Our professional staff is also an integral part of the VR experience. The hard­ware involved require technicians that understand the technology and know how to fix things if something goes wrong. The last thing we want to do is ship a bunch of equipment for your event and then have things go wrong when a problem occurs and no one knows how to fix it. We work with you from beginning to end to make sure that the event goals and themes are met and exceeded, and we then deliver the ultimate VR experience to you and your attendees.

VirtualRealityRental.co focuses on providing a premium service to give your event attendees an amazing experience. We want you to feel 100% confi­dent in our professional staff so you know you can rely on us.

What are some sample rental packages you offer?

Our sample packages include our Starter Rental Package, Rockin’ Fun Rental Package, and All-Star Rental Package. Check out more about these packag­es below:

Can this be used at an outdoor event?

Yes, we can accommodate some outdoor events as long as the following criteria are met:

• Tent provided (regardless of inclement weather)

• Flat area established

• Power provided

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