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Social Sharing At Your VR Event


Social Sharing At Your VR Event

Virtual Reality Rental Customers

Creating a Shareable Virtual Reality Event


At, we're focused on creating guest experiences that are fun, unique, and that produce lasting memories. However, while it's important that every guest has a great time, we know that the success or failure of an event also depends on our ability to help you achieve your specific event goals. This page is dedicated to one goal in particular: promoting social sharing. In order to reach that goal there are a wide range of VR opportunities to consider. Of course, you need an experience that gets people to your event space in the first place. You then need a plan for what type of content is created and how that content is captured. Another consideration would be your physical event space and how to build it in order to help promote sharing. These questions and more are all answered on this page. We're excited to learn more about your event and we look forward to helping you develop your perfect VR event plan!


Why promote social sharing through VR at your event?


We've helped many brands add social sharing options to their virtual reality event rentals and we know that there is no on-size-fits-all approach to creating your perfect event plan. Luckily, one of the biggest benefits of incorporating VR into your next event is its unmatched flexibility to create different experiences that can help determine how guests are interacting with your brand. Want to take great pictures of your guests as they show off their VR skills at your event? We can do it. How about enabling your guests to share their very own VR content? Easy. Plus, we can not only provide branded images on our VR equipment and around your VR setup, but we can also add your company's branding in the actual VR experience so that your guests can interact with your brand inside virtual reality. Adding social sharing to your event will allow you to grow the reach of your event, enable you to show off your brand as innovative and fun, and will help contribute to your larger social marketing goals. We're here to make sure that your VR event plan matches the exact social sharing goal you're looking to achieve, so don't hesitate to reach out!


Ready To Get Started?


Need immediate help? No problem. We're ready and waiting to help you get started and begin talking through what your virtual reality rental would look like. Just click below and one of our VR event experts will be in touch shortly!



Creating VR Content

Creating VR Content

What Type Of VR Is Right For Your Event?


As you think about what type of virtual reality to bring to your event, it's important to know how different experiences affect the type of content that your guest will be sharing. Once you understand what your guest experience will be, it's much easier to build your VR plan. For example, if you bring people to your booth and allow them to make something that allows them to show of their creativity while promoting your brand, you will want to design your booth in a way that fully promotes the creation of that content in real-time at your event. However, in other examples you might want to capture guest reactions to specific VR experiences for future use by your brand and your event attendees. Below we cover the two main types of content created by VR in oder to promote social sharing at events: Shareable content created inside VR (creation) and Shareable content created through reactions to VR (reaction.)


Creating Shareable Content In Virtual Reality


Yes, your guests can actually create shareable content while they're inside of a virtual reality experience at your event. In fact, this is one of our favorite ways to incorporate VR into event plans. We can help you create an awesome experience that allows your guests to show-off their own creativity, uses your own branding inside the VR environment, and that results in fun content that your guests will love sharing with their own audiences. Below, we've included some videos of popular experiences, a list of benefits, and even a video from an event where we helped create exactly the type of VR event mentioned above.


VR Experiences That Allow For Content Creation


Benefits Of Bringing VR Creation To your Event:

  • Top-Level Guest Engagement
  • Proven Crowd Favorite
  • Promotes Social Sharing And Creativity
  • Associate Your Brand With Innovation and Fun

Every VR Rental Comes With:

  • Top-Of-The-Line Virtual Reality Headset
  • VR Capable Computer, Sensors, And Motion-Tracking Controllers
  • Up To 3 Hours of Pre-Event Strategy Calls
  • Access To Content Creation VR Experiences
  • Optional: Custom VR Event Branding 

Featured Experience: Painting In Virtual Reality


To help Austin Eastciders launch their brand new cider, we brought our virtual reality painting experience to their launch party. In order to take the experience to the next level, we added their new can design to the VR template and let their guests add their own unique designs. Also, we supplied a tablet-supported social sharing station where each guest could immediately gain access to their new content when they stepped out of the virtual reality area. The combination of using VR to draw a crowd, adding company branding to drive a new level of guest engagement, and offering the ability to immediately gain access to their VR creations helped create an overall event experience that promoted social sharing and created lasting memories.



Painting In VR: An In-Depth Look



As seen in the video above, our "Painting In VR" experience is perfect for bringing an unmatched level of guest engagement to your event. It not only only delivers and awesome guest experience, but provides an incentive for people to share their new content with their own social following. To learn more about our VR painting option, just click on the button below!


Ready To Go? Let's Get Started!


Virtual Reality Reactions as shareable content


While having your guests create content in VR is a great option, we offer another way to create the same excitement that may be an even better fit for your next event: Shareable content driven from guest reactions. What does that mean? We have a huge library of VR experiences that have been specifically designed to get a response from your guests. For example, they may climb to the summit of Mt. Everest, battle against waves of alien enemies, walk a plank 80 stories above the ground, or race on the Dubai Autodrome in a Ferrari F1. As you can guess, experiences like these often get great reactions from event attendees which help draw attention to your event space and keep people coming back for more. However, the benefit of those reactions doesn't end there. By recording in-game video and audio we can actually share each guests' experience after they've taken the headset off. Those recording are then able to be shared on any social platform.


VR Experiences That Drive Awesome Guest Reactions


Benefits Of Creating VR Reactions At Your Event:

  • Draw Other Attendees To Your Space
  • Create An Unforgettable Event
  • Deliver Content Your Guests Will Love To Share
  • Keep People Returning To Your Event

Every VR Rental Comes With:

  • Top-Of-The-Line Virtual Reality Headset
  • VR Capable Computer, Sensors, And Motion-Tracking Controllers
  • Up To 3 Hours of Pre-Event Strategy Calls
  • Access To Content Creation VR Experiences
  • Optional: Custom VR Event Branding 

Featured Experience:

Bringing The Ready Player One VR Experience To Alamo Drafthouse


To help Alamo Drafthouse build excitement for the Ready Player One opening weekend, we worked with the popular theater chain to turn their lobby into a full VR event showcase. As moviegoers turned out to see the new release, they were given the option to step into their movie in a completely unique way before they took their seat. As you can see in the video below, the guest reactions to this experience were great and the crowd was more than willing to get in on the fun. By recording in-game video and audio, we have the ability to save each guests' experience so that it can be easily shared on any social platform. 



Check out a few of our favorites!


For a more in-depth look at some of our top VR experiences for great reactions, we've put together a few examples of how our most popular games impact your event. This includes: a mockup of your event space, videos showing VR gameplay, benefits specific to each experience, a full breakdown of the rental, and even customer reviews who also brought VR to their event. If you want to get to know which of our VR options is best suited for your event needs, this is a great resource.


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Start Planning Your VR Event!

A 10 Logo
Our team was looking for something unique to attract attendance to our RSA trade show party. The virtual reality theme tied in perfectly with our cyber zombie party. The team at made my job easy! From explaining their pricing, how they work with clients, to the onsite set-up and the game…. they were a pleasure to work with and well worth the value of the experience. Fun party!
Hope to do it again!
Tracy Schriver Sr. Marketing Manager A10 Networks, San Francisco, CA

Tracy Schriver
Sr. Marketing Manager
A10 Networks,
San Francisco, CA

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Capturing Your VR Experience

Capturing Your VR Experience

Taking Great Photos at your VR event

Creating fun, shareable content through bringing virtual reality to your event is about more than just what your guests are seeing inside the headset. Often, you'll want to capture the experience by taking great photos of your guests as they have a great time exploring their new VR world. When asking people to share images and videos to their own social following it can definitely be beneficial to produce content where they can actually be seen. While this idea may seem simple, there is more than one way to make it happen, and different options will define your event space, and the photos you produce, in different ways. The two photography options we typically consider at VR events are: 1. Real-time, photobooth images that are easily shared during your event and 2. High-quality, professional photos that are great for sharing after your event has ended.


real-time, Photobooth style content


Depending on your specific event goals, creating quick-access, fun pictures at your event may be the best way to go. This option is beneficial for a few different reasons. First, giving your guests access to their pictures during your event will increase the chances of having more content shared in real-time. Second, being able to see guest photos while the event is running will help draw a crowd as attendees prepare to take their own perfect shot. Third, this is the easiest way to give guests access to their content as through a tablet-supported social sharing interface with options for email, text, and social-direct sharing. Additionally, this is a great way to keep people at your event space and start conversations as they finish their VR experience. 


Take Awesome Events Photos!



Taking Professional Photos At your Events


Another great way to capture your guests VR experience is by having a photographer come specifically to take shots of your event space and your guests. This option offers you an important benefit of being able to control and direct the images captured at your event. While the photobooth style option can be perfect for your event, it can also be limiting in the range of images you capture. Bringing in someone to snap photos of your guests allows you to customize content creation for your needs. This is beneficial for two reasons. First, you get access to a wide range of high-quality photos showing off every angle of your event space while capturing the "feeling" of your guest experience. This is a great way to add to your own social marketing efforts in a fun way. Second, you can still give your guests access to their pictures after your event has finished so that they can share socially. Plus, in order to share photos you can create a sign-in sheet with guest email and name, allowing you to contact them post-event.


Capture The Moment!


Ready To Go? Let's get started!

VirtualRealityRental.Co. was the perfect addition to help bring our science magazines to life. Attendees loved their 360 VR experience and truly felt they were taken to new places around the world. It was a major plus hiring our onsite technician, Shayna because she made the process seamless by making all of our attendees feel comfortable and excited about try VR for the first time. Thank you for making our exhibit memorable!
Kimone Johnson, Senior Marketing Manager Scholastic, Inc. New York City, NY

Kimone Johnson,
Senior Marketing Manager
Scholastic, Inc.
New York City, NY

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VR Event Space

VR Event Space


Setting up your VR Event Space


We always work to create the absolute best event space possible as we think through your VR rental. Whether you're working in a tight spot, you want a VR setup as a component of a larger event space, or you want to plan your area completely around the virtual reality experience, we can help. We have years of experience planning VR event activations, and we use that experience to help you create an event space that helps you meet all of your event goals whether that's increased foot traffic, lead generation, creating lasting memories, or, in this case, promoting social sharing. Below, we cover a few useful suggestions and ideas when it comes to creating an event space that is perfect for creating fun, high-quality, shareable content at your next event. Of course, these show only a few of the ways we've helped to create awesome VR events with shareable content, so don't hesitate to reach out and let us know about your own unique event vision.



As you plan your event space, you want to make sure that your brand is front and center. We can help with that! We'll help you create awesome, branded signage to place throughout your VR event space. Plus, we can even add your logo or other company designs to our VR equipment. Imagine having every picture of your guests enjoying VR also include your own custom branding directly on the headset, the motion controllers, or both!



Offering a prize to your guests for sharing their content is a great way to promote engagement at your event. Don't be afraid to show it off! If you have a physical reward, bring it to the event and let people see what they'll win. Not able to bring the prize to your space? No problem. We'll help you incorporate it into the signage that's already helping you stand out.


We all know that great lighting = great pictures. As we plan your event space, we'll consider how your placement within the larger event context will affect the quality of the images you produce and suggest the best ways to assure that your photos come out perfect. This may include: How to work with outdoor events, suggestions for overhead lighting type, appropriate "photobooth" positioning, and more.


Social Display

With VR, sometimes seeing is believing. It can be the same with social sharing. Showing your guests what people have already said about your experience can help them feel more comfortable about sharing their own thoughts. To do this, we can incorporate a display that shows a running feed of content that has been shared around your event. Don't just promote sharing, show it off!

VR Area

If your VR plan involves having your guests create content inside of their virtual reality experience (either by creating it, or capturing a reaction to it) then we need to make sure that your space is designed to allow for that to happen. Some of the experiences that capture the best reaction, or allow for the most creativity, also require the most movement, so we will need to consider the area of your layout.


Hashtags / Prompts

Just because you're getting great content doesn't mean your guests know the best way to share it. Of course, you can create a hashtag to define your event, but you can also create a prompt for what your guests can do in VR. For example, if you're having guests create their own art in VR, give them an idea of what to paint, or suggestions for how to customize your own in-game branding.


Tell Us More About Your Upcoming Event


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About Us

About Us

Our team is a double threat. Not only are we VR geeks. We're event nerds. From meeting planning to event planning, our team has spent their careers marketing products, developing brands, and hosting events. In addition, our team has been a leader in the virtual reality (VR) space long before most people knew the terms Oculus, VR, or headset. We pride ourselves on providing the absolute best virtual reality technology and experiences (games, puzzles, videos, etc) to enhance the attendee experience of any corporate or community event. 

Cutting Edge Virtual Reality Icon

Cutting Edge
We're on the forefront of virtual reality (VR). We also have a tremendous amount of experience throwing great events. Those passions collided to form this business and we're confident you will notice the difference. That means not only will you get the best virtual reality systems, we will plan a VR activation your guests will love. 

Experienced Virtual Reality Technicians

We realize that your event attendees aren't virtual reality (VR) experts. That's why we have a very strict vetting and training process for our on-site technicians. We hire less than 1% of applicants. That's something event Harvard and Stanford can't say. Rest assured that our on-site technicians have been thoroughly vetted and formally trained to delight you and your guest. This is a difference you will experience.

Professional Virtual Reality Rentals

We run a tight ship. We do what we say we will and we will always look for ways to go above and beyond for our clients. You can expect us to be on time to your event, responsive to your communication, and deliver a high quality experience for your guests. We've earned the trust of some of the biggest companies in the world and if you reach out to us, we're confident you will understand why.




  • What’s the difference between room scale VR and 360 VR?
    Room Scale VR

    Our room Scale VR offers a much more immersive VR experience than its counterpart 360 VR. In room scale VR, guests have the ability to move around in an 8-foot by 8-foot space while interacting with virtual objects. Whether you want to become a space pirate, visit a virtual carnival, or test your skills as a professional quarterback, our catalog of over 3,000 room scale experiences allow us find the perfect fit for you and your guests.

    360 VR

    The 360 VR experience offers your guests a relaxed, seated virtual reality experience. While wearing a virtual reality headset, attendees experience real-world video of actual locations from around the world, whether a trip to the bottom of the ocean or climbing Mount Everest. In addition to our real world experiences, we offer access to 360 games and puzzles.

  • How much space is required for each VR rig rental?
    Room Scale VR:

    • Ideal: 8 feet by 8 feet (flat) area with a 7+-foot-tall ceiling
    • Absolute Minimum: 5 feet x 6.5 feet
    • Included In Space: TV, TV stand, headset, and computer

    360 VR:

    • Ideal: 5 feet by 5 feet (flat) area
    • Included In Space: 48-Inch round tall boy table and tall boy table chairs

  • How much power is required for each VR rig rental?

    One standard electrical outlet — 110V, 10 amps, 3-prong power outlet.

  • Can the VR rental technology be used at an outdoor event?

    Yes, we can accommodate some outdoor events as long as the following criteria are met:

    • Tent provided (regardless if inclement weather is expected or not)
    • Flat area established
    • Power provided

  • Is Wi-Fi required for VR rentals?

    No, the majority of virtual reality experiences do not require Wi-Fi. If you select one that does, we will let you know

  • Are you local?

    We’re headquartered in Austin, TX, but our team members are stationed throughout the United States and Canada ready to execute your event.

  • Can we rent a VR and have you just ship us the equipment?

    360 VR

    While most folks looking to have a 360 VR experience at their event contract with us to provide them with on-site technicians, staffing is optional for 360 VR event experiences. If you decide to host the 360 VR experience internally, we will provide your team with a PDF that walks you through how to prepare and use said devices., as well as technical support via phone and email.

    Room Scale VR works hard to provide the best experience for your event attendees. With that in mind, we feel it is paramount that we provide a seamless process from beginning to end. This starts with the pre-event strategy and continues through to the equipment rental process, implementation, and breakdown. For this reason, we don’t ship the equipment to an event organizer.

    Our professional staff is also an integral part of the VR experience. The hardware involved require technicians that understand the technology and know how to fix things if something goes wrong. The last thing we want to do is ship a bunch of equipment for your event and then have things go wrong when a problem occurs and no one knows how to fix it. We work with you from beginning to end to make sure that the event goals and themes are met and exceeded, and we then deliver the ultimate VR experience to you and your attendees. focuses on providing a premium service to give your event attendees an amazing experience. We want you to feel 100% confident in our professional staff so you know you can rely on us.

Every planner wants to ensure that their attendees have the best experience possible. It’s obvious that feels the same way. We added VR to our event at the very last minute and the staff at made it happen. The preplanning was easy and the onsite staff was professional and ensured that our attendees had a great time. I welcome the opportunity to work with them again.
Susan Mancarella Senior Meeting Planner LIMRA Hartford, CT

Susan Mancarella
Senior Meeting Planner
Hartford, CT

The team taught me so much about VR during the pre-event strategy phase of our engagement. They left me properly equipped to educate my client and ensure that we were all on the same page. Charlie did a great job executing the VR activation and my client loved the positive feedback they received from their attendees. I can’t wait to work with them again soon!
Richard Green President Corporate Talent Discoveries Atlanta, GA

Richard Green
Corporate Talent Discoveries
Atlanta, GA




Contact Us Now To Bring Virtual Reality To your Next Party! 


Fill out the form and we will be in touch shortly.


William Griggs

CEO / Founder

After filling out the form above, one of our VR event nerds, I mean experts, will be in touch to help you think through the perfect virtual reality experience for your next event.

Of course, we're also available via phone [(800) 216-0254] and email [].