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Interested in bringing vr to your event booth?


More and more companies are deciding to incorporate virtual reality (VR) into their booths. However, because the technology is so new, it can be difficult to know exactly what to expect when considering your VR options. That’s why we’re here! We’ve brought virtual reality to hundreds of events and we know what it takes to create an unforgettable VR booth experience. Whether you’re planning on bring VR to a booth at your conference, trade show, party, or even a VIP experience, we can help.

In order to create a VR booth, you need to decide on the type of virtual reality equipment that you want to bring to your event. At VirtualRealityRental.co, we offer two types of VR: Room-Scale and 360˚.

Don't know which option is right for you? No problem! We can talk you through all of your options and help you decide which type of VR perfectly fits your event. Plus, we often see our event partners decide to use both types of VR to compliment each other, giving their guests the best of both worlds. Below, we've included descriptions of both VR types along with some our most popular experiences for each.


Room-Scale Virtual Reality

Room-Scale Virtual Reality


Bring Room-Scale VR To Your Event Booth


Room Scale virtual reality is the most immersive and mind-blowing type of virtual reality on the market. In Room Scale VR, special sensors or cameras are used to track your motions in a three dimensional space. Specifically, a headset is used to track your head motion while also displaying a full 360˚ virtual world. In order to allow you to interact with the objects you are seeing in your new space, users hold controllers that track their hand movements. This combination creates the feeling that you are actually inside a completely virtual environment. Imagine swinging your light saber while dodging blows from a sith lord, opening an elevator door and walking the plank off the side of a high-rise building, or stepping up, pulling back your arrow, and releasing at just the right moment to hit your target.

If you’re interested in bringing Room Scale virtual reality to your next event, you’ll need to make sure you have a few key requirements. First, you need a dedicated play area big enough to fit the full VR experience. An 8ft x 8ft area is perfect, and will fit any VR game you want to bring to your event; however, we do have some experiences that are playable in a 6ft x 6ft space. Next you need to make sure you have access to electrical outlets to run the experience. We also recommend including an external monitor so that all of your guests can see what’s happening inside the headset.


    Benefits Of Room Scale VR Games

    • Most Immersive VR Games Available
    • Ability To interact With Virtual objects
    • Cutting-Edge VR Technology
    • Great For Drawing A Crowd At Your Event
    • Promotes Your Brand As Being Tech-Forward And Fun


    360˚ Virtual Reality

    360˚ Virtual Reality


    Bring 360˚ VR To Your Event Booth


    360˚ virtual reality involves using a headset that tracks your head motion to allow you to experience a 360˚ virtual space. Unlike Room Scale VR, 360˚ VR is a stationary experience where guests remain either seated or standing still. It is also different from Room Scale VR in that your hand motions are not tracked. Instead, users tap a touchpad on the side of the helmet in order to navigate through menus and control the experience. Because there is so much less movement in 360˚ VR, the games take up much less space, allowing multiple guests to experience VR in the same area that would only allow one Room Scale experience. Plus, in 360˚ VR, it’s easy to switch between multiple games and videos, giving your guests a customizable, self-guided experience.

    If you’re looking to bring 360˚ games to your next event, we can help you make it happen. First, you’ll need to make sure you have a dedicated table and four or five chairs so that everyone has space to use the headsets (can be as small as a cocktail table if guests will be standing.) You will also need access to power as the headsets rely on smartphones to display the VR game, and may need to be charged when not in use.


    Benefits Of 360˚ VR Games:

    • Small Space Requirement
    • Ability For Multiple People To Play At Once
    • Guests Can Customize Their Own Experience
    • Great Way To Draw People To Your Event Space
    • Tons Of Games To Choose From
    • Combine Fun Games With Awesome Videos



    Why Should You Rent VR Games For Your Next Event?

    The easy answer to this question would be, simply, because they’re fun! However, we know that you have a lot to consider as you think through what type of activation to bring to your next event. While the games are undoubtedly fun, they also you a powerful tool in achieving your event goals, and we can help you create a game plan that matches your event vision.

    For example, at your next event you might be looking to increase lead generation, promote your brand, make an impact on your VIP clients, maximize foot traffic, or create a friendly sense of competition. We’ve helped our partners achieve all of these goals and more. Plus, we’ve found that no matter what your event goal is, our VR rentals drive participation among guests through word of mouth alone. We’re confident that incorporating our VR games into your next event will keep your guests engaged while they create lasting memories and continue to talk about your brand long after the event has ended.

    In short, VR games are a great way to brand your company as innovative and fun. They deliver an awesome guest experience, and they actively draw people to your space. If you’re ready to start thinking about which games are right for you, then were ready to help!

    A 10 Logo
    Our team was looking for something unique to attract attendance to our RSA trade show party. The virtual reality theme tied in perfectly with our cyber zombie party. The team at VirtualRealityRental.co made my job easy! From explaining their pricing, how they work with clients, to the onsite set-up and the game…. they were a pleasure to work with and well worth the value of the experience. Fun party!
    Hope to do it again!
     Tracy Schriver Sr. Marketing Manager A10 Networks, San Francisco, CA

    Tracy Schriver
    Sr. Marketing Manager
    A10 Networks,
    San Francisco, CA



    What can your vr booth look like?


    Every VR booth is different, and we have some great examples to inspire your next virtual reality event. We can fit our VR technology to fit any event theme, help you achieve any event goals, and impress all of your attendees. We're always excited to learn new ways to fit our tech to different event needs, and we're excited to see what you have in mind!



    How We Work


    In order to crate the perfect event plan for you, we use a proven three-step process. Our aim is to make the entire rental experience as easy as possible for you and your team. First, we take our time getting to know exactly what you’re looking for so that we create the best experience for your guests. Next, we work with you to decide the best equipment to make your event vision a reality. Then, we execute the event day-of with trained, professional event managers who can take car of all your technical needs while also interacting with your guests in  a friendly, engaging manner. Specifically, our three phases include:

    Pre-event strategy logo

    Every event begins with our pre-event strategy process. During this phase, we focus on educating you, the customer, on what’s possible and empowering you to make the best decisions for your event. For example, we work with you to plan every detail of the experience, including which VR technology to leverage, how to maximize guest throughput, which VR experiences to feature, and how we plan on accomplishing the goals your company has set for the event.

    VR Equipment Rental Logo

    In addition to strategic planning, VirtualRealityRental.co provides every piece of equipment needed to execute your VR experience at your next event. We deliver, set up, and breakdown the equipment with little to no oversight required, allowing you to focus on other important obligations. Our equipment is the best in the industry, which leads to the best possible experience for your guests.

    Event Staffing Logo

    The final piece of the puzzle revolves around our professional and knowledgeable staff. First, our experts really know and care about VR. Second, they love interacting with event attendees. Our experts use their knowledge and excitement for the technology to ensure your guests have a great time. They are on-site to manage the VR event experience from start to finish, including setup, experience delivery, and takedown. Think of them as one-half VR technician and one-half brand ambassador. Not only can they execute your VR activation, they can blend in by wearing the same attire as your staff and be able to speak intelligently about your products and services.


    Additional VR Game Resources


    Need more information? No problem. Check out these additional resources to get a better idea of what to expect from your virtual reality booth:

    Virtual Reality at Parties - Planning a party? Virtual reality is guaranteed to get your guests talking and kick the party off right.

    Virtual Reality At Tradeshows - Wondering how to create the perfect booth at your next tradeshow? You want to check out this post.

    Virtual Reality Rental - This is a great place to start for everything you need to know about renting virtual reality for any type of event.

    VR Sports Simulators - Check out this post for examples of our favorite VR sports simulators. We've included options for football, basketball, soccer, baseball, boxing, racing, and more! 



    Virtual Reality Testimonials

    Fill out the form and we will be in touch shortly.


    William Griggs

    CEO / Founder


    After filling out the form above, one of our VR event nerds, I mean experts, will be in touch to help you think through the perfect virtual reality experience for your next event.

    Of course, we're also available via phone [(800) 216-0254] and email [contact@virtualrealityrental.co]. 

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