Equipment-only VR rental
Equipment-only means we send the kit and your team runs the station. A wheeled case of Meta Quest headsets arrives loaded with the experiences you picked, with a setup guide and a phone number to call on the day.
It suits teams that have run VR before, campus and internal events, and anyone who’d rather have their own people on the headsets. If you want us to bring the crew, the TVs and the queue, that’s a full-service rental.
Equipment-only VR events
Our VR equipment
What comes in the case
Meta Quest headsets with sanitary face pads and a frame-friendly spacer
Two Touch controllers per headset, power adapters and batteries
Headphones
One power strip, plus the extension cords you’ll need
Wheeled Pelican cases, so one person can move the kit
A PDF guide to the headset and the experiences you chose
Up to three hours of pre-event strategy with our VR event team
Unlimited email and phone support
Which headsets
The Meta Quest 3 is the standard equipment-only headset. It is cordless, needs no computer and sets up in minutes in a ballroom, a booth or a classroom. The Meta Quest 2 is available too. Apple Vision Pro and the Virtuix Omni are available on request with a lead time.
Racing rigs, flight simulators and the other corded stations usually come with our crew. Tell us what you have in mind and we’ll say what works without one. The full line-up is on the VR headset rental page.
How an equipment-only rental works
Tell us the date, the city and the headcount. We come back with a headset count and a shortlist of experiences that fit the crowd, the space and the time you have.
Before the event you get up to three hours with our VR event team to plan the station, plus a PDF guide to the headset and every experience in your case. The cases arrive charged and loaded. Your team powers on, picks the experience and runs the queue.
On the day, our team is on the phone and on email if anything needs a second pair of eyes. When the event ends, the kit goes back in the cases.
When to rent VR equipment
Trade shows and conferences
Non-profit fundraisers
Product demos
Music festivals
Holiday parties
Community functions
Employee appreciation events
Film festivals
PR tours
Why rent from us
Cordless Meta Quest headsets, no computers to set up
Over 3,000 experiences to choose from
Experiences chosen with you before the event
A written guide, plus phone and email support all day
The same kit and prep we use on our staffed events
Full service or equipment-only?
Full service means our event manager brings the headsets, the TVs and the queue and runs the station from load-in to load-out. Equipment-only means the same headsets and the same prep, run by your people. If you’re not sure which fits, tell us about the event and we’ll give you a straight answer.
Popular VR Experiences
Popular VR Games
Let's get started!
Fill out the form and we will be in touch shortly.
Chris Stevenson
Head Of Events
After filling out the form above, one of our VR event nerds, I mean experts, will be in touch to help you think through the perfect virtual reality experience for your next event.
Of course, we're also available via email [contact@virtualrealityrental.co].
