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Become An Official Event Partner


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Become An Official Event Partner


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rethink event expectations with virtual reality

 

Curious about bringing virtual reality to your events? Good news, you’re in the right place! By becoming an official partner with us, you’ll get the best VR equipment on the market, top-notch service, access to a vast library of VR experiences, and the most comprehensive event planning experience possible. Our team has the combination of VR technical expertise and years of event experience to create your perfect plan, and even better than that, to make it easy!

Before we get started, take a look at the list below. Do any of these describe your company? If so, you’re already off to a great start!

  • Destination Management

  • Event Management

  • Event Audio/Visual

  • Catering

  • Event Management Consulting

  • Trade ShoW Display/Exhibit

  • Event Planner


Are we getting warmer? These choices represent some of our established event partner relationships, so if you see yourself in any of these options we’re already off to a great start!

 

Benefits of partnering with us

 

There is no one-size-fits-all approach to developing the perfect virtual reality partnership. Having said that, there are certain benefits that we consistently strive to build out for all of our partners. We're excited to see exactly how we can work together, but before we begin, here are a few things you can expect as our newest VR event partner:

1. We aim to help you achieve the exact event goals that you and your clients are aiming for.

  • This may include increasing foot traffic, driving leads, promoting social sharing, creating lasting memories, driving guest reactions, impressing VIP guests, promoting products, or more. We focus on understanding how each experience lends itself to your client’s event so that you can always be confident you're getting the perfect VR match.

2. When we work together, we understand that the event runs through you.

  • You've already developed relationships with your clients and we absolutely appreciate the importance of respecting that. We will give you everything you need in order to position VR as the best event activation available, we will consult on your specific event needs, we will suggest the best course of action based on our VR event experience, and we'll keep working with you until we have it exactly right.

3. We take a in-depth, careful approach as we learn how we can best work together.

  • We look to create lasting partnerships that continue to benefit all parties long after our first event is finished. Our long term approach includes knowing your event needs, helping you develop multiple events that guests will love, and always acting as your one-stop VR resource.

Additional Benefits:

  • Discounted Pricing

    • As an official partner, you’ll be rewarded with specially priced event package options .

  • Streamlined Legal Work

    • This isn’t our first rodeo, we’ll make everything as seamless as possible.

  • Early Access To New Experiences

    • Who doesn’t love new stuff!? You’ll be the first to offer your client’s the most exciting new experiences in virtual reality.

  • Priority Customer Service

    • We’ll be here to help you through every step of the process from selling VR as an event idea, through strategy and equipment rental, and all the way through event staffing.

  • Priority Sales

    • As an official event partner, we’ll make sure that your events remain as a priority throughout our partnership.

Ready To Get Started?

 

Need immediate help? No problem. We're ready and waiting to help you get started and begin talking through what our virtual reality event partnership would look like. Give us a call or shoot us an email and we'll be in touch ASAP.

 

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William Griggs
CEO & Founder
Phone: Apply To Get Access
Email: Apply To Get Access

Shane Terrell
Sales Director
Phone: Apply To Get Access
Email: Apply To Get Access

 
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VR your clients will Love


 

 

VR your clients will Love


 

 

 

Transforming events with virtual reality!

 

Whether at a trade show, conference, team building event, meeting, or party, we can build the perfect VR experience to match your needs. We can tailor our virtual reality experiences to nearly any type of event and we're always excited to find new uses for our VR technology. If your clients are looking to create a one-of-a-kind experience for their guests, then now is the perfect time to start thinking about VR. Below, we’ve provided resources to help you understand the specifics of our most popular event types as well as material to help you get to know more about your VR opportunities.

 

Conferences

Click the button below to get all of the information you need to bring virtual reality to any conference. 

Trade Shows

We can help take your trade show booth to the next level. Find out how to incorporate VR in your event plan.

Team Building

Bringing virtual reality to team building events is a great way to add a whole new dimension to group work.

Parties

There is no other event activation that can match VR's ability to create a fun, engaging party.

 
 

More Info On Our Virtual Reality Services

 

Showcase

Your clients are going to love it. Here’s the proof! See what our event partners have to say about our services.

Webinar

Learn how virtual reality creates awesome guest experiences that your clients will love!

Branded VR

Plenty of brands have already taken advantage of VR in order to connect with their audience.

Holiday Parties

There’s nothing like VR to take a holiday party to the next level. Here’s a few of our Holiday favorites.

 
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"As an event planner, I found the entire experience very easy to execute, I didn’t have to worry about a thing, VirtualRealityRental.co made it all so seamless and smooth.  The technology and apps you had preloaded were the perfect mix of inspirational and practical, driving home the point of our event.  I really hope we get the chance to work together again in the future."

 Melissa Carpenter Project Manager - Client Events CapitalOne Dallas, TX

Melissa Carpenter
Project Manager - Client Events
CapitalOne
Dallas, TX

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VR at events


VR at events


A whole new form of guest engagement

We've already covered a few reasons why bringing VR to events is a great idea. Whether your goal is to drive leads, show-off your brand, impress your VIP's, draw increased foot traffic, or even create an engaging VR competition, we can make it happen.

Below, we've included some of our favorite VR experiences, real-world examples of VR event spaces, individual benefits of VR, and even some feedback from our customers. Plus, if you're looking for more info on specific virtual reality experience packages, we've made that easily accessible here as well. Let's get started!

 

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Benefits Of Bringing VR to Events:

  • Most Immersive Event Activation Available

  • Flexible To Fit Almost Any Event Space

  • Proven Hit With Audiences

  • Great For Drawing A Crowd At Your Event

  • Promotes Brands As Being Tech-Forward And Fun

Every VR Setup Comes With:

  • Top-Of-The-Line Virtual Reality Headset

  • VR Capable Computer, Sensors, And Motion-Tracking Controllers

  • Up To 3 Hours of Pre-Event Strategy Calls

  • Access To Huge VR Library

  • Optional: Custom VR Event Branding

 

 

Featured: Can’t Miss Experiences

 

For a more in-depth look at some of our top VR experiences, we've put together a few examples of how our most popular activations impact your event. This includes: a mockup of your event space, videos showing VR gameplay, benefits specific to each experience, a full breakdown of the setup, and even customer reviews who also brought VR to their event. If you want to get to know which of our VR options is best suited for your clients’ event needs, this is a great place to start.

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Popular Virtual Reality Experiences

 

Popular Virtual Reality Videos

 

 

What can your vr booth look like?

 

Every VR booth is different, and we have some great examples to inspire your next virtual reality event. We can fit our VR technology to fit any event theme, help you achieve any event goals, and impress all of your attendees. We're always excited to learn new ways to fit our tech to different event needs, and we're excited to see what you have in mind!

 
 
 
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Our team was looking for something unique to attract attendance to our RSA trade show party. The virtual reality theme tied in perfectly with our cyber zombie party. The team at VirtualRealityRental.co made my job easy! From explaining their pricing, how they work with clients, to the onsite set-up and the game…. they were a pleasure to work with and well worth the value of the experience. Fun party!
Hope to do it again!
 Tracy Schriver Sr. Marketing Manager A10 Networks, San Francisco, CA

Tracy Schriver
Sr. Marketing Manager
A10 Networks,
San Francisco, CA

 
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About us


About us


About VirtualRealityRental.co

 

VirtualRealityRental.co is most trusted provider of virtual technology for corporate events. Our combination or cutting-edge VR equipment and unmatched event experience allow us to help build the perfect event plan for you; resulting in fun, engaging, and unforgettable experiences for your clients.

There are a few reasons why we are able to promise a seamless planning process for you, and a high quality experience for your clients, and the first is our staff. Our team of experts has been working in the field of virtual reality for over 20 years, and all of our on-site technicians are fully trained in how to setup and maintain our VR equipment as well as how to professionally deliver event guests a great experience. We love events as much as we love virtual reality, and we're excited about working with you!

 

Our Team

 

What Makes Us Different?

 

Anyone can tell you that virtual reality is a cool, new event technology, but few can actually tell you exactly how it can help you reach your specific event goals. We don’t want you to bring VR to events just because it’s fun; we want you try it because we know it’s a profitable, engaging event activation. At VirtualRealityRental.co, we take a comprehensive look at what you are trying to achieve, and we make sure that our technology is used to deliver exactly what you’re looking for.

We also set ourselves apart by providing the absolute best service possible both before and during your event. We take care of everything including: building your perfect event plan, setting up and running all VR equipment during the event, professionally interacting with your guests while promoting your brand, and full breakdown after the event has ended. We want to your best VR partner in technology, event strategy, and event execution.

 
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Experienced

  • Fun and respectful staff

  • High hiring bar

  • Extensive training program

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Professional

  • On-time setup and breakdown

  • Fast responses to your calls and emails

  • Above and beyond attitude

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Cutting Edge

  • Years of experience programming, experimenting, and showcasing virtual reality (VR)

  • Years of experience planning, hosting, and supporting events

 
 
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We loved working with VirtualRealityRental.co on our VR experience during our annual conference. The guests loved having such a fun and rewarding engagement; and we appreciated the professionalism and flexibility of VRR’s team.
 Grace Gittinger Sr. Events Manager Spredfast

Grace Gittinger
Sr. Events Manager
Spredfast

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FAQ


FAQ


  • What’s the difference between room scale VR and 360 VR?
    Room Scale VR

    Our room Scale VR offers a much more immersive VR experience than its counterpart 360 VR. In room scale VR, guests have the ability to move around in an 8-foot by 8-foot space while interacting with virtual objects. Whether you want to become a space pirate, visit a virtual carnival, or test your skills as a professional quarterback, our catalog of over 3,000 room scale experiences allow us find the perfect fit for you and your guests.

    360 VR

    The 360 VR experience offers your guests a relaxed, seated virtual reality experience. While wearing a virtual reality headset, attendees experience real-world video of actual locations from around the world, whether a trip to the bottom of the ocean or climbing Mount Everest. In addition to our real world experiences, we offer access to 360 games and puzzles.

  • How much space is required for each VR rig rental?
    Room Scale VR:

    • Ideal: 8 feet by 8 feet (flat) area with a 7+-foot-tall ceiling
    • Absolute Minimum: 5 feet x 6.5 feet
    • Included In Space: TV, TV stand, headset, and computer

    360 VR:

    • Ideal: 5 feet by 5 feet (flat) area
    • Included In Space: 48-Inch round tall boy table and tall boy table chairs

  • How much power is required for each VR rig rental?

    One standard electrical outlet — 110V, 10 amps, 3-prong power outlet.

  • Can the VR rental technology be used at an outdoor event?

    Yes, we can accommodate some outdoor events as long as the following criteria are met:

    • Tent provided (regardless if inclement weather is expected or not)
    • Flat area established
    • Power provided

  • Is Wi-Fi required for VR rentals?

    No, the majority of virtual reality experiences do not require Wi-Fi. If you select one that does, we will let you know

  • Are you local?

    We’re headquartered in Austin, TX, but our team members are stationed throughout the United States and Canada ready to execute your event.

  • Can we rent a VR and have you just ship us the equipment?

    360 VR

    While most folks looking to have a 360 VR experience at their event contract with us to provide them with on-site technicians, staffing is optional for 360 VR event experiences. If you decide to host the 360 VR experience internally, we will provide your team with a PDF that walks you through how to prepare and use said devices., as well as technical support via phone and email.

    Room Scale VR

    VirtualRealityRental.co works hard to provide the best experience for your event attendees. With that in mind, we feel it is paramount that we provide a seamless process from beginning to end. This starts with the pre-event strategy and continues through to the equipment rental process, implementation, and breakdown. For this reason, we don’t ship the equipment to an event organizer.

    Our professional staff is also an integral part of the VR experience. The hardware involved require technicians that understand the technology and know how to fix things if something goes wrong. The last thing we want to do is ship a bunch of equipment for your event and then have things go wrong when a problem occurs and no one knows how to fix it. We work with you from beginning to end to make sure that the event goals and themes are met and exceeded, and we then deliver the ultimate VR experience to you and your attendees.

    VirtualRealityRental.co focuses on providing a premium service to give your event attendees an amazing experience. We want you to feel 100% confident in our professional staff so you know you can rely on us.

 
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Every planner wants to ensure that their attendees have the best experience possible. It’s obvious that VirtualRealityRental.co feels the same way. We added VR to our event at the very last minute and the staff at VirtualRealityRental.co made it happen. The preplanning was easy and the onsite staff was professional and ensured that our attendees had a great time. I welcome the opportunity to work with them again.
 Susan Mancarella Senior Meeting Planner LIMRA Hartford, CT

Susan Mancarella
Senior Meeting Planner
LIMRA
Hartford, CT

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The VirtualRealityRental.co team taught me so much about VR during the pre-event strategy phase of our engagement. They left me properly equipped to educate my client and ensure that we were all on the same page. Charlie did a great job executing the VR activation and my client loved the positive feedback they received from their attendees. I can’t wait to work with them again soon!
 Richard Green President Corporate Talent Discoveries Atlanta, GA

Richard Green
President
Corporate Talent Discoveries
Atlanta, GA

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Contact


Contact


Contact Us Now To Become An Official Event Partner! 

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Fill out the form and we will be in touch shortly.

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William Griggs


CEO / Founder

After filling out the form above, we’ll be in touch to help you think through our VR event partnership. Plus, you’ll get access to all of our official partner resources. We’re excited to start putting together awesome virtual reality event plans for you and your guests!

Of course, we're also available via phone [(800) 216-0254] and email [contact@virtualrealityrental.co]. 

 
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