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Virtual Reality Rental Customers

Bringing the best in VR to events


We've provided expert virtual reality event rentals to a wide range of partners involving many different event types, a wide range of custom activations, and no shortage of specific event goals. We understand what it takes to create an amazing VR activation, and we're excited to help you offer the absolute best event VR rental on the market. This page is designed to give you everything you need to know in order to incorporate a virtual reality rental into your event plans. From the basics of VR to the benefits of specific activations, we've got you covered. Plus, we've also included pictures, videos, event space mock-ups, and more to make sure that you're ready to confidently present virtual reality as part of your own specific event vision.


Our event partner promise


There is no one-size-fits-all approach to developing the perfect virtual reality partnership. Having said that, there are absolutely benefits that we hope to achieve anytime the conversation starts. We're excited about working together, so here are a few of the main benefits we offer as your VR event partner:

1. We’ll help you achieve the exact event goals that you and your clients are looking for.

  • This may include increasing foot traffic, driving leads, promoting social sharing, creating lasting memories, driving guest reactions, impressing VIP guests, promoting products, or more. We focus on understanding how each experience lends itself to your event so that you can always be confident you're getting the perfect VR match.

2. When we work together, we understand that the event runs through you.

  • You've already developed relationships with your clients and we absolutely appreciate the importance of respecting that. We will give you everything you need in order to position VR as the best event activation available, we will consult on your specific event needs, and we will suggest the best course of action based on our VR event experience, and we'll keep working with you until we have it exactly right.

3. We take a long-term approach as we learn how we can best work together.

  • We look to create lasting partnerships that continue to benefit all parties long after our first event is finished. Our long term approach includes knowing your event needs, helping you develop multiple events that guests will love, and always acting as your one-stop VR resource. We're excited to start developing our partnership and look forward to finding the best ways to position VR as your preferred event activation. 

Of course, these are just a few benefits of forming a partnership with us, and we're always looking for new ways to help our partners create amazing events. Don't hesitate to reach out and we'll get started!

Additional Benefits:

  • Streamlined Legal Work

    • This isn’t our first rodeo, we’ll make everything as seamless as possible.

  • Early Access To New Experiences

    • Who doesn’t love new stuff!? You’ll be the first to offer your client’s the most exciting new experiences in virtual reality.

  • Priority Customer Service

    • We’ll be here to help you through every step of the process from selling VR as an event idea, through strategy and equipment rental, and all the way through event staffing.

  • Priority Sales

    • As an official event partner, we’ll make sure that your events remain as a priority throughout our partnership.


how can we help?


Need some help? No problem. We're ready and waiting to help you get started and begin talking through what our virtual reality event partnership would look like. Give us a call or shoot us an email and we'll be in touch ASAP.


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VR For Any Event Type



VR For Any Event Type




Turning any event into an experience


Whether your clients’ attendees are at a trade show, conference, team building event, meeting, or party, we can build the perfect VR experience to match their needs. We can tailor the virtual reality experience to nearly any type of event and we're always excited to find new uses for our VR technology. Depending on the event, you might want to generate leads, drive foot traffic, draw attention to your brand, or you may just want your guests to have a really fun time, and we’re here to help you make it happen. If you're looking to create a one-of-a-kind experience for your guests, then now is the perfect time to try out VR. 


Trade Shows

Trade shows are all about drawing as much attention as possible to an event space while offering an activation that engages guests. Our VR rentals are designed to increase foot traffic while making any event space an automatic crowd favorite.


Team Building

If you're planning a team building event, then we have VR experience designed just for you. Whether you're focusing on small groups or want an experience that allows the whole team to participate at once, we can make it happen. Our options include everything from easy meditation to intense team-based fun.


Competition for attention can be high at conferences. Plus, you are often working within complicated event schedules that call for a very focused and intentional activation. We know exactly how to find the perfect VR rental for you in order to get the most out of every interaction.



VR isn't just great for drawing a crowd during promotions. We also have the ability to customize in-game experiences that allow guest to actually interact with branded designs inside their virtual environment. The combination of real-world and virtual world branding is an unbeatable 


This is easy! No matter what type of party you're planning, you most likely need one thing to happen: fun! VR is great for delivering smiles to party guests and we have a large number of options to fit any party type or party theme. Get ready to capture awesome guest reactions.


Community Events

We love helping bring virtual reality to community events. No matter what community you're in or what purpose your event is trying to achieve, we can help you create an experience that everyone will enjoy and that will keep the event hosts happy. Just let us know what you're thinking!


More Info on virtual reality at specific event types



Click the button below to get all of the information you need to bring virtual reality to any conference. 

Trade Shows

We can help take your trade show booth to the next level. Find out how to incorporate VR in your event plan.

Team Building

Bringing virtual reality to team building events is a great way to add a whole new dimension to group work.


There is no other event activation that can match VR's ability to create a fun, engaging party.



Your clients are going to love it. Here’s the proof! See what our event partners have to say about our services.


Learn how virtual reality creates awesome guest experiences that your clients will love!


Plenty of brands have already taken advantage of VR in order to connect with their audience.

Holiday Parties

There’s nothing like VR to take a holiday party to the next level. Here’s a few of our Holiday favorites.

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"As an event planner, I found the entire experience very easy to execute, I didn’t have to worry about a thing, made it all so seamless and smooth.  The technology and apps you had preloaded were the perfect mix of inspirational and practical, driving home the point of our event.  I really hope we get the chance to work together again in the future."

Melissa Carpenter Project Manager - Client Events CapitalOne Dallas, TX

Melissa Carpenter
Project Manager - Client Events
Dallas, TX


Transforming Events With VR

Transforming Events With VR

Bringing VR To Your Event 

We've already covered a few reasons why bringing VR to your clients’ events is a great idea. Whether your goal is to drive leads, show-off your brand, impress your VIP's, draw increased foot traffic, or even create an engaging VR competition, we can make it happen. In order to help you achieve your event goals, we work with you not only to find the perfect VR experience for you, but also to make sure we take into account the layout of your event area.

Below, we've included some of our favorite VR experiences, real-world examples of VR event spaces, individual benefits of VR, a mock-up of your event space, and even some feedback from our customers. Plus, if you're looking for more info on specific virtual reality experience packages, we've made that easily accessible here as well. Let's get started!



Benefits Of Bringing VR to Your Conference:

  • Most Immersive Event Activation

  • Flexible To Fit Any Booth Need

  • Proven Hit With Audiences

  • Great For Drawing A Crowd

  • Promotes Brands As Being Tech-Forward And Fun

Every VR Rental Comes With:

  • Top-Of-The-Line Virtual Reality Headset

  • VR Capable Computer, Sensors, And Motion-Tracking Controllers

  • Up To 3 Hours of Pre-Event Strategy Calls

  • Access To Huge VR Library

  • Optional: Custom VR Event Branding



Check out a few of our favorites!


For a more in-depth look at some of our top VR experiences, we've put together a few examples of how our most popular games impact your event. This includes: a mockup of your event space, videos showing VR gameplay, benefits specific to each experience, a full breakdown of the rental, and even customer reviews who also brought VR to their conference. If you want to get to know which of our VR options is best suited for your event needs, this is a great place to start.

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Popular Virtual Reality Experiences


Popular Virtual Reality Videos



What can your clients vr booth look like?


Every VR booth is different, and we have some great examples to inspire your clients next virtual reality event. We can fit our VR technology to fit any event theme, achieve any event goals, and impress all events attendees. We're always excited to learn new ways to fit our tech to different event needs, and we're excited to see what you have in mind!

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Our team was looking for something unique to attract attendance to our RSA trade show party. The virtual reality theme tied in perfectly with our cyber zombie party. The team at made my job easy! From explaining their pricing, how they work with clients, to the onsite set-up and the game…. they were a pleasure to work with and well worth the value of the experience. Fun party!
Hope to do it again!
Tracy Schriver Sr. Marketing Manager A10 Networks, San Francisco, CA

Tracy Schriver
Sr. Marketing Manager
A10 Networks,
San Francisco, CA


About us

About us

About is the most trusted provider of virtual technology for corporate events. Whether you need VR for a exhibit, party, trade show, conference, meeting, or any other function, we understand how to use our VR technology to fit any event type. Our combination or cutting-edge VR equipment and unmatched event experience allow us to help build the perfect event plan for you; resulting in fun, engaging, and unforgettable experiences for your guests.

There are a few reasons why we are able to promise a seamless planning process for you, and a high quality experience for your guests, and the first is our staff. Our team of experts has been working in the field of virtual reality for over 20 years, and all of our on-site technicians are fully trained in how to setup and maintain our VR equipment as well as how to professionally deliver your guests a great experience. We love events as much as we love virtual reality, and we're excited about working with you!


Our Team


What Makes Us Different?


Anyone can tell you that virtual reality is a cool, new event technology, but few can actually tell you exactly how it can help you reach your specific event goals. We don’t want you to try VR just because it’s fun; we want you try it because we know it’s a profitable, engaging event activation. At, we take a comprehensive look at what you are trying to achieve, and we make sure that our technology is used to deliver exactly what you’re looking for.

We also set ourselves apart by providing the absolute best service possible both before and during your event. We take care of everything including: building your perfect event plan, setting up and running all VR equipment during the event, professionally interacting with your guests while promoting your brand, and full breakdown after the event has ended. We want to your best VR partner in technology, event strategy, and event execution.



  • Fun and respectful staff

  • High hiring bar

  • Extensive training program



  • On-time setup and breakdown

  • Fast responses to your calls and emails

  • Above and beyond attitude


Cutting Edge

  • Years of experience programming, experimenting, and showcasing virtual reality (VR)

  • Years of experience planning, hosting, and supporting events

We loved working with on our VR experience during our annual conference. The guests loved having such a fun and rewarding engagement; and we appreciated the professionalism and flexibility of VRR’s team.
Grace Gittinger Sr. Events Manager Spredfast

Grace Gittinger
Sr. Events Manager




  • What’s the difference between room scale VR and 360 VR?
    Room Scale VR

    Our room Scale VR offers a much more immersive VR experience than its counterpart 360 VR. In room scale VR, guests have the ability to move around in an 8-foot by 8-foot space while interacting with virtual objects. Whether you want to become a space pirate, visit a virtual carnival, or test your skills as a professional quarterback, our catalog of over 3,000 room scale experiences allow us find the perfect fit for you and your guests.

    360 VR

    The 360 VR experience offers your guests a relaxed, seated virtual reality experience. While wearing a virtual reality headset, attendees experience real-world video of actual locations from around the world, whether a trip to the bottom of the ocean or climbing Mount Everest. In addition to our real world experiences, we offer access to 360 games and puzzles.

  • How much space is required for each VR rig rental?
    Room Scale VR:

    • Ideal: 8 feet by 8 feet (flat) area with a 7+-foot-tall ceiling
    • Absolute Minimum: 5 feet x 6.5 feet
    • Included In Space: TV, TV stand, headset, and computer

    360 VR:

    • Ideal: 5 feet by 5 feet (flat) area
    • Included In Space: 48-Inch round tall boy table and tall boy table chairs

  • How much power is required for each VR rig rental?

    One standard electrical outlet — 110V, 10 amps, 3-prong power outlet.

  • Can the VR rental technology be used at an outdoor event?

    Yes, we can accommodate some outdoor events as long as the following criteria are met:

    • Tent provided (regardless if inclement weather is expected or not)
    • Flat area established
    • Power provided

  • Is Wi-Fi required for VR rentals?

    No, the majority of virtual reality experiences do not require Wi-Fi. If you select one that does, we will let you know

  • Are you local?

    We’re headquartered in Austin, TX, but our team members are stationed throughout the United States and Canada ready to execute your event.

  • Can we rent a VR and have you just ship us the equipment?

    360 VR

    While most folks looking to have a 360 VR experience at their event contract with us to provide them with on-site technicians, staffing is optional for 360 VR event experiences. If you decide to host the 360 VR experience internally, we will provide your team with a PDF that walks you through how to prepare and use said devices., as well as technical support via phone and email.

    Room Scale VR works hard to provide the best experience for your event attendees. With that in mind, we feel it is paramount that we provide a seamless process from beginning to end. This starts with the pre-event strategy and continues through to the equipment rental process, implementation, and breakdown. For this reason, we don’t ship the equipment to an event organizer.

    Our professional staff is also an integral part of the VR experience. The hardware involved require technicians that understand the technology and know how to fix things if something goes wrong. The last thing we want to do is ship a bunch of equipment for your event and then have things go wrong when a problem occurs and no one knows how to fix it. We work with you from beginning to end to make sure that the event goals and themes are met and exceeded, and we then deliver the ultimate VR experience to you and your attendees. focuses on providing a premium service to give your event attendees an amazing experience. We want you to feel 100% confident in our professional staff so you know you can rely on us.

Every planner wants to ensure that their attendees have the best experience possible. It’s obvious that feels the same way. We added VR to our event at the very last minute and the staff at made it happen. The preplanning was easy and the onsite staff was professional and ensured that our attendees had a great time. I welcome the opportunity to work with them again.
Susan Mancarella Senior Meeting Planner LIMRA Hartford, CT

Susan Mancarella
Senior Meeting Planner
Hartford, CT

The team taught me so much about VR during the pre-event strategy phase of our engagement. They left me properly equipped to educate my client and ensure that we were all on the same page. Charlie did a great job executing the VR activation and my client loved the positive feedback they received from their attendees. I can’t wait to work with them again soon!
Richard Green President Corporate Talent Discoveries Atlanta, GA

Richard Green
Corporate Talent Discoveries
Atlanta, GA




Contact Us Now To Bring Virtual Reality To Your Next Party! 


Fill out the form and we will be in touch shortly.


William Griggs

CEO / Founder

After filling out the form above, one of our VR event nerds, I mean experts, will be in touch to help you think through the perfect virtual reality experience for your next event.

Of course, we're also available via phone [(800) 216-0254] and email [].